Executive Assistant
4 weeks ago
This is an exciting opportunity to support the CEO of a fast-growing Pharma-Tech company in a dynamic and challenging environment. As an Executive Assistant, you will play a pivotal role in managing the CEO's calendar, coordinating travel arrangements, and providing administrative support for various boards and organizations.
Key Responsibilities- Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
- Perform gatekeeping duties to manage the flow of information to the CEO.
- Draft letters, reports, and other documents as required, ensuring accuracy and adherence to company standards.
- Provide administrative support for the CEO's involvement in various boards and organizations.
- Coordinate travel arrangements for the CEO and other executives as needed, including flights, accommodations, and itineraries.
- Produce high-quality documents, presentations, and reports as required.
- Handle confidential information with discretion and integrity.
- Assist in the preparation and coordination of board meetings, including taking minutes, preparing agendas, and distributing materials.
- Provide light support for the General Counsel and Chief Financial Officer, as required.
- Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant.
- Proven experience in travel coordination and calendar management.
- Exceptional written and verbal communication skills, with the ability to draft professional letters and reports.
- Strong organizational skills, with the ability to manage multiple tasks and projects simultaneously.
- High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience in the scientific industry is a plus.
- Ability to handle confidential information with a high level of discretion and professionalism.
- Strong attention to detail and problem-solving skills.
- Ability to work effectively both independently and as part of a team.
- Demonstrated ability to work effectively with a variety of internal and external stakeholders.
- A proactive approach and the ability to anticipate the needs of the CEO.
- Competitive salary up to $80k with annual discretionary bonuses.
- Comprehensive benefits including 401k with 4% company match at 50%, health, dental, vision, life, and disability insurance.
This is an exciting opportunity to join a dynamic team in the scientific industry. If you have the required experience and skills, we would love to hear from you. Apply today by clicking the "Apply" button.
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