Administrative Support Specialist

1 month ago

Royal Oak, Michigan, United States Detroit Zoological Society Full time
Job Summary

The Executive Assistant provides administrative support to senior-level executives, ensuring the smooth operation of the organization. This role requires a high degree of professionalism, integrity, and discretion.

Key Responsibilities
  • Manage multiple assignments simultaneously, prioritizing tasks and following through on issues in a timely manner.
  • Prepare documents, reports, and presentations with attention to detail and proofreading.
  • Draft correspondence, reports, and other documents, ensuring accuracy and professionalism.
  • Locate and retrieve files, documents, and reports efficiently.
  • Maintain and enhance current filing systems, ensuring organization and accessibility.
  • Schedule and arrange meetings, appointments, and tours, coordinating with executives and other stakeholders.
  • Prepare and send notices and materials to meeting participants, ensuring timely and accurate communication.
  • Arrange travel and accommodations as needed, ensuring seamless execution.
  • Order necessary supplies and materials, managing the executive's office budget.
  • Prepare check requests and expense reports, ensuring accuracy and compliance.
  • Communicate and collaborate with others regarding administrative functions and activities, providing exceptional customer service.
  • Resolve routine problems in person, by phone, or through correspondence, demonstrating professionalism and discretion.
  • Participate in meetings and events as necessary, representing the executive and the organization.
  • Interact with other executive and administrative assistants to ensure coverage, communication, and coordination of work.
Qualifications
  • Completion of two years of college-level coursework in business or a related field.
  • Minimum of five years of recent and progressive executive assistant experience working for a senior-level executive.
  • OR an equivalent combination of education and experience sufficient to successfully perform the essential functions of the role.
Knowledge, Skills, and Abilities
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work with Board, Executive, and Senior Leaders in an effective and professional manner.
  • Able to establish and maintain effective working relationships with internal and external contacts.
  • Proven ability to work with confidential, time-sensitive, and restricted information.
  • Able to multi-task and take on new tasks/projects with short notice and to work independently without significant assistance or direction.
  • Strong decision-making ability, attention to detail, and outstanding follow-through.
  • Requires excellent analytical and problem-solving skills.
  • Excellent calendar management skills, including the coordination of complex meetings.
  • Strong knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and related software programs.

  • Classroom Support Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Archdiocese of Detroit Full time

    Job Title: Classroom Support SpecialistJob Summary: We are seeking a dedicated and caring individual to join our team as a Classroom Support Specialist. In this role, you will work closely with our experienced teachers to provide exceptional care and education to our preschool students.Responsibilities:Assist teachers with daily classroom activities,...

  • Medical Assistant I Lead Support Specialist

    3 weeks ago

    Royal Oak, Michigan, United States Spectrum Health Full time

    Job SummaryA Medical Assistant I Lead Support Specialist will provide exceptional support in our outpatient clinics, ensuring seamless patient care and efficient office operations. This role requires a team player with excellent communication skills, able to work collaboratively with healthcare professionals, staff, and patients.About This OpportunityThis...

  • Clinical Support Specialist Pain Management

    4 weeks ago

    Royal Oak, Michigan, United States Spectrum Health System Full time

    Job SummarySpectrum Health System is seeking a skilled Medical Assistant I Pain Management to join our team. As a key member of our clinical staff, you will be responsible for assisting and promoting the delivery of primary and preventative healthcare services.Key ResponsibilitiesAssist in maintaining patient flow and ensuring timely delivery of care.Perform...

  • Radiology Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Job SummaryCorewell Health is seeking a highly skilled Radiology Specialist to join our team. As a Nuclear Medicine Physician, you will be responsible for providing clinical care in all aspects of Nuclear Medicine.Key ResponsibilitiesCarrying out clinical and administrative duties in a manner promoting high-quality clinical services and excellence in...

  • Health Information Specialist I

    4 weeks ago

    Royal Oak, Michigan, United States CIOX Health Full time

    Job SummaryWe are seeking a highly detail-oriented and organized Health Information Specialist I to join our team at CIOX Health. As a key member of our operations team, you will be responsible for processing release of information (ROI) requests, ensuring accuracy and compliance with HIPAA regulations.Key ResponsibilitiesReceive and process ROI requests in...

  • Medical Office Coordinator

    1 month ago

    Royal Oak, Michigan, United States Associated Retinal Consultants Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Specialist to join our team at Associated Retinal Consultants. The successful candidate will be responsible for providing exceptional patient care and administrative support in a fast-paced medical office environment.Key ResponsibilitiesProvide excellent patient care and customer...

  • Clinical Support Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Spectrum Health System Full time

    Job SummarySpectrum Health System is seeking a skilled Medical Assistant III Internal Medicine to join our team. As a key member of our clinical staff, you will be responsible for maintaining patient flow and promoting the delivery of primary and preventative healthcare services.Key ResponsibilitiesAssist and support physicians and other healthcare...

  • Retina Specialist

    1 month ago

    Royal Oak, Michigan, United States Associated Retinal Consultants Full time

    Exceptional Opportunity for a Retina SpecialistAssociated Retinal Consultants is a renowned retina specialty practice seeking a highly skilled Retina Specialist to join our team. As a valued member, you will be part of a nationally recognized practice with a strong commitment to clinical excellence and research.What We OfferA dynamic practice environment...

  • Physician - Cardiology Specialist - Heart Failure - Royal Oak, MI

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health System Full time

    Advanced Heart Failure Cardiology Specialist OpportunityThe Department of Cardiology at Corewell Health in Southeast Michigan is seeking a full-time Advanced Heart Failure Cardiology Specialist to join our team.Key Responsibilities:Deliver inpatient and outpatient clinical services, with a focus on advanced heart failure care.Participate in procedures such...

  • Clinical Support Specialist

    4 weeks ago

    Oak Park, Michigan, United States Advocate Aurora Health Full time

    Key Responsibilities:As a Clinical Support Specialist at Advocate Aurora Health, you will perform a variety of tasks to support our medical team. These include preparing patients for exams, performing laboratory procedures, and assisting physicians with medical procedures.Additional Responsibilities:Rooming patients and preparing them for examsPerforming...

  • Nurse Care Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Optalis Healthcare Full time

    Nurse Care Specialist Job SummaryAt Optalis Healthcare, we are seeking a skilled and compassionate Nurse Care Specialist to join our team. As a Nurse Care Specialist, you will be responsible for evaluating assigned patients within our Skilled Nursing Facilities and directing the daily care of residents. Your role will be to maintain patient comfort and...

  • Marketing Specialist for Fitness-Focused Brand

    4 weeks ago

    Royal Oak, Michigan, United States BODY20 Royal Oak Full time

    BODY20 Royal Oak, a revolutionary technology-based training studio, is seeking a marketing specialist to support our customized 1-on-1 training services.As a marketing specialist, you will be responsible for promoting our fitness-focused brand and services to potential clients.Key responsibilities include:Developing and implementing marketing strategies to...

  • Medical Laboratory Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Job Summary:Corewell Health is seeking a skilled Medical Laboratory Specialist to join our team. As a Medical Laboratory Specialist, you will be responsible for performing a variety of routine and specialized tests and procedures in our laboratory. You will work closely with our team of healthcare professionals to ensure accurate and timely results for our...

  • Clinical Support Specialist PRN

    4 weeks ago

    Royal Oak, Michigan, United States Spectrum Health System Full time

    About the unit 8 Central Medical is a fast-paced 41 bed unit.Nurses on this unit care for patients with a variety of medical diagnoses or surgical patients with medical complications, which leads to excellent learning opportunities.Key Responsibilities:Provide high-quality patient care and support to patients with medical diagnoses or surgical patients with...

  • Clinical Assistant Nursing Resource Pool Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    About the RoleWe are seeking a skilled Clinical Assistant Nursing Resource Pool Specialist to join our team at Corewell Health. As a key member of our nursing resource pool, you will play a vital role in providing flexible staffing and supporting our patients and colleagues.Key ResponsibilitiesCoordinate patient care by managing communication and clerical...

  • RN Preop PACU Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    About the RoleCorewell Health is seeking a skilled RN Preop PACU Specialist to join our team. As a key member of our Preop and Recovery Units, you will provide high-quality patient care and support for surgical and non-operating room anesthesia patients.About the UnitOur South Tower Pre-op and Recovery Units offer a dynamic and supportive work environment,...

  • Radiation Oncology Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Join Corewell Health as a Radiation Oncology SpecialistWe are seeking a highly skilled Radiation Oncology Specialist to join our team at Corewell Health in Royal Oak, MI. As a Radiation Oncology Specialist, you will be responsible for providing expert patient care and developing the next generation of cancer treatments.Key Responsibilities:Provide expert...

  • Physician - Cardiology Specialist

    1 month ago

    Royal Oak, Michigan, United States Corewell Health System Full time

    Cardiology Electrophysiology Specialist OpportunityThe Department of Cardiology at Corewell Health in Southeast Michigan is seeking a full-time Electrophysiology Specialist to join our team.Our state-of-the-art electrophysiology labs at Corewell Health Troy Hospital and William Beaumont University Hospital offer advanced procedures, including leadless...

  • Physician Assistant or Nurse Practitioner

    4 weeks ago

    Royal Oak, Michigan, United States NorthStar Anesthesia Full time

    Job Summary:We are seeking a highly skilled Physician Assistant or Nurse Practitioner to join our team at Corewell Royal Oak and Troy pain clinic. As a Pain Management Specialist, you will be responsible for providing high-quality patient care and contributing to the development of a multidisciplinary pain management program.Key Responsibilities:Assess...

  • Afternoon Support Specialist for First Grader

    4 weeks ago

    Royal Oak, Michigan, United States Wyndy LLC Full time

    **Afternoon Support for a First Grader**At Wyndy LLC, we are seeking a dedicated individual to provide afternoon support for a first grader in the 48072 area.Responsibilities include:Assisting the student with daily tasks and homeworkEngaging in activities that promote learning and developmentMaintaining a positive and supportive learning...