Administrative Support Specialist

3 days ago

Royal Oak, Michigan, United States Detroit Zoological Society Full time
Job Summary

The Executive Assistant provides administrative support to senior-level executives, ensuring the smooth operation of the organization. This role requires a high degree of professionalism, integrity, and discretion.

Key Responsibilities
  • Manage multiple assignments simultaneously, prioritizing tasks and following through on issues in a timely manner.
  • Prepare documents, reports, and presentations with attention to detail and proofreading.
  • Draft correspondence, reports, and other documents, ensuring accuracy and professionalism.
  • Locate and retrieve files, documents, and reports efficiently.
  • Maintain and enhance current filing systems, ensuring organization and accessibility.
  • Schedule and arrange meetings, appointments, and tours, coordinating with executives and other stakeholders.
  • Prepare and send notices and materials to meeting participants, ensuring timely and accurate communication.
  • Arrange travel and accommodations as needed, ensuring seamless execution.
  • Order necessary supplies and materials, managing the executive's office budget.
  • Prepare check requests and expense reports, ensuring accuracy and compliance.
  • Communicate and collaborate with others regarding administrative functions and activities, providing exceptional customer service.
  • Resolve routine problems in person, by phone, or through correspondence, demonstrating professionalism and discretion.
  • Participate in meetings and events as necessary, representing the executive and the organization.
  • Interact with other executive and administrative assistants to ensure coverage, communication, and coordination of work.
Qualifications
  • Completion of two years of college-level coursework in business or a related field.
  • Minimum of five years of recent and progressive executive assistant experience working for a senior-level executive.
  • OR an equivalent combination of education and experience sufficient to successfully perform the essential functions of the role.
Knowledge, Skills, and Abilities
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work with Board, Executive, and Senior Leaders in an effective and professional manner.
  • Able to establish and maintain effective working relationships with internal and external contacts.
  • Proven ability to work with confidential, time-sensitive, and restricted information.
  • Able to multi-task and take on new tasks/projects with short notice and to work independently without significant assistance or direction.
  • Strong decision-making ability, attention to detail, and outstanding follow-through.
  • Requires excellent analytical and problem-solving skills.
  • Excellent calendar management skills, including the coordination of complex meetings.
  • Strong knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and related software programs.

  • Administrative Support Specialist

    3 days ago

    Royal Oak, Michigan, United States Flat Rate Property Management Full time

    Job OverviewFlat Rate Property Management is seeking a highly organized and detail-oriented administrative assistant to support our team. The ideal candidate will have prior administrative experience, preferably in property management, and excellent communication skills.Responsibilities: Provide administrative support to the property management team Maintain...

  • Investment Support Specialist

    3 weeks ago

    Royal Oak, Michigan, United States Fifth Third Full time

    Job SummaryFifth Third Bank is seeking a highly skilled and detail-oriented Licensed Investment Support Specialist I to provide administrative support to registered securities representatives and clients. The ideal candidate will have a strong understanding of the financial industry, compliance regulations, and daily operational duties.Key...

  • Investment Support Specialist

    4 days ago

    Royal Oak, Michigan, United States Fifth Third Full time

    Job SummaryFifth Third Bank is seeking a highly skilled and detail-oriented Licensed Investment Support Specialist I to provide administrative support to registered securities representatives and clients. The ideal candidate will have a strong understanding of the financial industry, compliance regulations, and daily operational duties.Key...

  • Investment Support Specialist

    2 weeks ago

    Royal Oak, Michigan, United States Fifth Third Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Licensed Investment Support Specialist I to join our team at Fifth Third Bank. As a key member of our brokerage operations team, you will provide critical support to our registered securities representatives and clients, ensuring seamless execution of trades and maintenance of accurate...

  • Travel Imaging Specialist

    1 month ago

    Royal Oak, Michigan, United States Healthcare Support Full time

    Healthcare Support is seeking a skilled professional to fill a travel position for a Diagnostic Imaging Specialist in a dynamic healthcare environment.Job DetailsSpecialty: Diagnostic ImagingDiscipline: Allied Health ProfessionalWork Schedule: 8 hours, nightsShift: 11pm-7:30am, 5x8 night shiftsEmployment Type: TravelPerks: Up to $500 travel reimbursement,...

  • Technical Support Specialist

    2 months ago

    Royal Oak, Michigan, United States TEKsystems Full time

    Job OverviewPosition Type: Contract to HireDuration: 6 MonthsRole SummaryWe are seeking a dedicated Technical Support Specialist with 1-3 years of relevant experience to provide essential support within a dynamic office environment. This role will focus on daily operational assistance, primarily utilizing Microsoft technologies.Key ResponsibilitiesThe...

  • Medical Support Specialist

    1 day ago

    Royal Oak, Michigan, United States Allergy and Asthma Associates of MI, PC Full time

    We are seeking a Medical Assistant to support our medical staff at Allergy and Asthma Associates of MI, PC. The ideal candidate will have previous experience working in a doctor\u2019s office and be familiar with medical terminology, taking vital signs, and giving injections.Responsibilities:Perform routine clinical tasks to support medical staff, including...

  • Clinical Support Specialist

    1 month ago

    Royal Oak, Michigan, United States Spectrum Health System Full time

    Job SummaryWe are seeking a skilled Medical Assistant I Pre Admission/Pre Procedure to join our team at Spectrum Health System.Key Responsibilities:Assist in maintaining patient flow and promoting the delivery of primary and preventative healthcare services.Collaborate with management and physician leadership to oversee clinical activities.Perform various...

  • Clinical Support Specialist

    3 weeks ago

    Royal Oak, Michigan, United States The Henry Ford Health System Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Assistant to join our team at The Henry Ford Health System. As a Medical Assistant, you will play a vital role in providing high-quality patient care and supporting our healthcare team.Key ResponsibilitiesAssist healthcare providers with patient exams and proceduresPerform administrative...

  • Youth Homelessness Support Specialist

    2 months ago

    Royal Oak, Michigan, United States Lighthouse Full time

    Job OverviewPosition Title: RHY Residential SpecialistAbout Lighthouse:Lighthouse MI is a dynamic non-profit organization, formed through the collaboration of Lighthouse of Oakland County and South Oakland Shelter. Our mission is to provide a robust response to poverty within the Metro Detroit area. With a legacy of over 80 years, we offer essential support...

  • Administrative Support Specialist

    4 weeks ago

    Oak Park, Michigan, United States Strategic Staffing Solutions Full time

    Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Strategic Staffing Solutions. The successful candidate will provide administrative support to our clients, ensuring the smooth operation of our office and providing exceptional customer service.Key...

  • Cardiology Specialist

    2 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Advanced Heart Failure Cardiology Specialist OpportunityWe are seeking a highly skilled Advanced Heart Failure Cardiology Specialist to join our team at Corewell Health in Southeast Michigan. As a key member of our developing team, you will provide high-quality HF care via an inpatient consultative service, outpatient clinic, and procedural work.Key...

  • Cardiology Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Advanced Heart Failure Cardiology Specialist OpportunityWe are seeking a highly skilled Advanced Heart Failure Cardiology Specialist to join our team at Corewell Health in Southeast Michigan. As a key member of our developing team, you will provide high-quality HF care via an inpatient consultative service, outpatient clinic, and procedural work.Key...

  • Cardiology Specialist

    4 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Advanced Heart Failure Cardiology Specialist OpportunityWe are seeking a highly skilled Advanced Heart Failure Cardiology Specialist to join our team at Corewell Health in Southeast Michigan. As a key member of our developing team, you will provide high-quality HF care via an inpatient consultative service, outpatient clinic, and procedural work.Key...

  • Cardiology Specialist

    3 weeks ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Advanced Heart Failure Cardiology Specialist OpportunityThe Department of Cardiology at Corewell Health in Southeast Michigan is seeking a full-time Advanced Heart Failure Cardiology Specialist to join our dynamic team. As a key member of our developing team, you will provide high-quality HF care via an inpatient consultative service, outpatient clinic, and...

  • Health Information Specialist I

    4 weeks ago

    Royal Oak, Michigan, United States CIOX Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Health Information Specialist I to join our team. As a Health Information Specialist I, you will be responsible for processing medical record requests, ensuring accuracy and compliance with HIPAA regulations, and providing exceptional customer service.Key ResponsibilitiesReceive and process...

  • Respiratory Therapy Support Specialist

    2 months ago

    Royal Oak, Michigan, United States Corewell Health Full time

    Position OverviewAs a vital member of the healthcare team, the Respiratory Care Assistant operates under the guidance of a Registered Respiratory Therapist to deliver essential care to patients facing both acute and chronic respiratory conditions. This role encompasses the administration of various therapeutic interventions and reinforces educational...

  • Probate Administration Paralegal

    3 weeks ago

    Royal Oak, Michigan, United States DARREN FINDLING LAW FIRM Full time

    Job Title: Probate Administration ParalegalWe are seeking a highly skilled and detail-oriented Probate Administration Paralegal to join our team at The Probate Pro, a dynamic multi-state law firm based in Royal Oak, Michigan. As a Probate Administration Paralegal, you will play a critical role in supporting our attorneys in the preparation and filing of...

  • Traveling Radiology Imaging Specialist

    2 weeks ago

    Royal Oak, Michigan, United States Healthcare Support Full time

    Job Title: Travel Radiology TechnologistJob Type: Travel HealthcareLocation: Royal Oak, MichiganJob Description:We are seeking a skilled Radiology Technologist to join our team as a travel healthcare professional. As a Radiology Technologist, you will be responsible for operating imaging equipment to produce high-quality diagnostic...

  • Cardiology Specialist

    3 weeks ago

    Royal Oak, Michigan, United States Corewell Health System Full time

    Advanced Heart Failure Cardiology Specialist OpportunityCorewell Health in Southeast Michigan is seeking a full-time Advanced Heart Failure Cardiology Specialist to join our dynamic team. As a key member of our developing team, you will provide high-quality HF care via an inpatient consultative service, outpatient clinic, and procedural work.Key...