Invoice Coordinator

1 week ago

Des Moines, Iowa, United States Fidelity & Guaranty Life Insurance Company Full time
Job Summary

Fidelity & Guaranty Life Insurance Company is seeking a highly skilled Invoice Coordinator to join our team. As an Invoice Coordinator, you will be responsible for reviewing and processing invoices across our Insurance Group, as well as proactively managing the purchase order process to expedite payments.

This role will also involve working with vendors to utilize the supplier portal in Coupa to submit invoices and collaborating with Finance to maintain appropriate business approval chains that comply with company Scheme of Delegated Authority Summary (SODA). Additionally, you will assist with process improvements including POs and reporting.

Key Responsibilities
  • Act as a Subject Matter Expert for invoice processing and purchase order creation
  • Coordinate with vendors for initial setup and answer vendor billing questions
  • Manage and maintain the IT Billing inbox, ensuring all emails are responded to timely and filed away when complete
  • Collaborate with cross-functional teams (Finance, IT, VMO, HR and Marketing) on improving invoice processing and PO creation based on best practices
  • Provide analytics for problem-solving on inaccurate invoices and prepare reclass entries as needed
  • Assist with expense analysis as needed
Requirements
  • Associate degree or minimum of 2 years of related experience preferably in Accounting/Finance
  • Invoicing and PPM systems experience (Coupa, Work Otter/Jira)
  • Experience in developing & analyzing data and reporting
Preferred Qualifications
  • Strong working knowledge of Microsoft Excel to include pivot tables and VLookup
  • Possess effective written and verbal communication skills, interpersonal skills, problem-solving skills with attention to details, and listening/critical thinking skills.
  • Strong communication and business writing skills.
  • Problem-solving and inquisitive thinker.
  • Organizational, communication and time management skills.
  • Strong self-starter, with the ability to liaise effectively across numerous stakeholder groups at various levels.
About Fidelity & Guaranty Life Insurance Company

Fidelity & Guaranty Life Insurance Company is a national Top Workplace and a proud equal opportunity employer. We believe in an employee-centric flexible environment, which is why we offer the ability for in-office, hybrid and remote work arrangements. We are committed to building and strengthening our company while continuing to be a great place to work.

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