Part-Time Office Coordinator

6 days ago

Des Moines, Iowa, United States Palmer Group Full time
Job Overview

We are seeking a highly organized and detail-oriented Part-Time Office Manager to join our team at Palmer Group. As a key member of our office, you will be responsible for overseeing daily operations, providing administrative support, and ensuring the smooth functioning of our office.

Key Responsibilities:

  • Provide administrative support to the Property Management team, including coordinating with internal business units and communicating with tenants, owners, and vendors.
  • Aid the Property Management team with daily service and maintenance requests, as well as maintaining and updating vendor files.
  • Create and distribute building communications, including weekly advisor meetings and agendas.
  • Support the Real Estate Brokerage team with internal and client communications, as well as assisting with report preparation and real estate forms.
  • Organize and maintain client databases, as well as assist the accounting team with vendor invoices and payments.
  • Contribute to designing and implementing office policies, standards, and procedures.
  • Welcome clients and visitors, schedule conference rooms, meetings, and events, and oversee office supplies and inventory.
  • Coordinate with the IT infrastructure vendor and manage travel arrangements for Managing Directors and Advisors.

Requirements:

  • Excellent communication and human relations skills, with the ability to work in a fast-paced and entrepreneurial environment.
  • Customer-focused and centered approach, with the ability to exchange ideas and information with team members.
  • High level of organization, professionalism, and attention to detail, with the ability to maintain a calm demeanor in tense situations.
  • Previous sales and negotiation experience is a plus.

About Palmer Group:

Palmer Group is a premier employment agency, providing employment solutions to clients and candidates since 1998. We are an employee-owned company founded on strong ethics, values, and a passion for making lives better. Our areas of expertise include Accounting & Finance, Administrative & Customer Service, Construction, Engineering & Manufacturing, Human Resources, Information Technology, Insurance, Mortgage & Banking, and Sales & Marketing.

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