Fiscal Services Team Leader

2 weeks ago

New York, New York, United States City of New York Full time

Job Overview

IMPORTANT NOTE: CANDIDATES HOLDING A PERMANENT ADMINISTRATIVE ACCOUNTANT OR SIMILAR CIVIL SERVICE TITLE WITH RELATED RESPONSIBILITIES ARE ENCOURAGED TO APPLY. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) IN YOUR APPLICATION AND MENTION YOUR PERMANENT CIVIL SERVICE TITLE IN YOUR COVER LETTER.

The NYC Department of Finance (DOF) is tasked with the fair, efficient, and transparent administration of the city's tax revenue laws, aiming to foster public trust and promote compliance while delivering outstanding customer service.

The Administration and Planning Division oversees the management of administrative and operational services for the agency. This encompasses the daily oversight of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Financial Management is dedicated to monitoring and controlling the agency's financial activities. This includes the formulation and management of annual expense and capital budgets, accounts payable, travel requests, and other financial disbursements. Additionally, the division houses the Assigned Counsel Plan (ACP) Payments Unit, responsible for processing payment vouchers for 18-b attorneys and experts.

The Financial Management division is in search of a skilled, organized, and detail-oriented Administrative Accountant or a comparable title to report directly to the Director of Fiscal Services. The ideal candidate will demonstrate exceptional professionalism and customer service while executing various financial and accounting tasks in accordance with Comptroller Directives, City, and Agency policies and guidelines.

Key Responsibilities:

  • Supervise personnel in the Accounts Payable Unit.
  • Manage payments to designated accounts.
  • Review and apply Level 3/5 Approval to Payment Vouchers.
  • Oversee daily Accounts Payable Processing.
  • Address payment issues with vendors and DOF administrative and division liaisons.
  • Assist the Director in managing the replenishment and accounting of the Imprest Fund, Petty Cash, and agency Out-of-Town Travel budget.
  • Review and Approve Imprest checks.
  • Ensure thorough review of all agency's Out-of-Town Travel requests for accuracy, completeness, and compliance with established rules and guidelines.
  • Collaborate with divisions to resolve discrepancies or issues.
  • Facilitate necessary approvals from Agency Head, Legal, Mayoral, or other entities for travel requests.
  • Ensure all travel reimbursements and refund checks are accurate and issued per guidelines.
  • Conduct IRS TIN searches on all employee W-9 requests prior to entering them into FMS for vendor code acquisition.
  • Guarantee compliance of all Imprest Fund, Petty Cash, and Out-of-Town travel activities with Comptroller's Directives, City policy, and other relevant guidance.
  • Act as backup for the FMS Security Officer.
  • Perform additional duties and projects as assigned.

Qualifications:

1. A baccalaureate degree from an accredited institution, including or supplemented by 24 credits in accounting, which must include one course each in advanced accounting, auditing, and cost accounting, along with four years of satisfactory full-time professional accounting or auditing experience, with at least 18 months in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or

2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work.

Additional Information:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or characteristic, including but not limited to sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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