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Office Management Assistant

2 months ago

Santa Fe, New Mexico, United States Zydeco Full time
Assistant Office Manager Qualifications
  • A good sense of humor is essential
  • Outstanding planning and time management abilities
  • Proficient in travel arrangements and logistics
  • Capable of multitasking and prioritizing daily responsibilities and schedules
  • Exceptional communication skills, both verbal and written
  • Strong organizational capabilities with a proactive mindset to prioritize tasks
  • Familiarity with Excel for basic task management, including filters and color coding
  • Ability to lift items weighing up to 40 pounds occasionally
  • Previous experience in office administration and filing systems is advantageous
Key Responsibilities
  • Acts as a representative for Zydeco by greeting guests and clients, managing correspondence, organizing company events, and addressing inquiries directed to the executive manager and CEO
  • Facilitates corporate travel and meetings by creating detailed itineraries and agendas
  • Collaborates with the IT department regarding internet, computer, and server-related issues
  • Prepares written communications (emails, letters)
  • Oversees mailing, shipping, and the coordination of necessary materials and documents
  • Maintains the executive's appointment calendar by organizing and scheduling meetings
  • Arranges lunch orders and coordinates dinner events
  • Safeguards client confidentiality and protects operational integrity
  • Enhances institutional knowledge by developing and utilizing effective filing and retrieval systems
  • Manages, coordinates, and procures supplies for projects and office needs
  • Tracks and manages professional memberships, licenses, and continuing education credits

Company Overview: Zydeco is dedicated to crafting innovative development projects that emphasize human interaction and user-friendly design. Our mission is to achieve enduring results through elegant and practical environments, benefiting all stakeholders, particularly our investors.