Procurement Specialist

1 week ago


Memphis, Tennessee, United States The University of Tennessee Health Science Center Full time

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Procurement Specialist plays a vital role in supporting the operational needs of the University of Tennessee Health Science Center (UTHSC) by providing essential purchasing services to its staff, faculty, and students. This position is responsible for executing binding procurement commitments on behalf of various departments and acts as the campus authority for designated commodities and services.

DUTIES AND RESPONSIBILITIES:

  • Evaluates purchase requisitions and independently identifies the most suitable procurement method while researching potential supply sources.
  • Collaborates with departments to select successful vendors for contract awards; commits institutional funds by executing purchase orders in accordance with established policies.
  • Analyzes bids, quotations, proposals, and technical submissions to ensure compliance and value.
  • Provides training and support to University personnel regarding procurement policies and the online purchasing system; facilitates training for relevant platforms.
  • Assesses purchasing needs to identify opportunities for campus-wide contracts.
  • Addresses and resolves issues related to purchasing transactions involving vendors and University staff.
  • Offers consulting services to departments, including product specification, evaluation, procurement planning, and sourcing strategies.
  • Manages contract administration and post-award processes for contracts and purchase orders.
  • Acts as the subject matter expert on procurement-related activities, policies, procedures, and reconciliation support.
  • Performs additional duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor's Degree in Accounting, Finance, or a related discipline. (TRANSCRIPT REQUIRED)

EXPERIENCE: A minimum of one (1) year of experience in purchasing or a related field; OR a combination of relevant education and work experience totaling five (5) years.

KNOWLEDGE, SKILLS, ABILITIES:

  • Familiarity with general accounting principles and proficiency in data entry.
  • Ability to engage effectively with University personnel, vendors, and members of group purchasing at various levels.
  • Strong oral and written communication skills.
  • Capacity to meet deadlines consistently.
  • Excellent organizational and analytical capabilities.
  • Ability to lead projects, prioritize tasks, and manage multiple responsibilities in a dynamic environment.
  • Proficient in the use of MS Office Suite.
  • Strong problem-solving and decision-making abilities.

WORK SCHEDULE: This position may occasionally require evening and weekend work, as well as occasional overnight travel.

Job Category: Other Professional

Primary Location: US-Tennessee-Memphis

Organization: Purchasing Services

Schedule: Full-time



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