High End Real Estate Developer Seeks Executive Legal Assistant

3 weeks ago


Miami, Florida, United States Jobot Full time
High End Real Estate Developer Seeks Supportive Executive Legal Assistant

This Jobot Job is hosted by a reputable and thriving real estate company renowned for its commitment to excellence, innovation, and quality in property development and management. We are seeking a highly organized and capable Executive Legal Assistant to provide invaluable support to our legal team and contribute to our continued success.

Responsibilities:
  • Act as the primary point of contact and liaison for the legal department, facilitating effective communication between attorneys, clients, and other stakeholders.
  • Manage and maintain executive calendars, scheduling appointments, meetings, and conferences.
  • Prepare and draft legal documents, including contracts, agreements, briefs, and correspondence, with a keen attention to detail and accuracy.
  • Coordinate and manage document flow, ensuring timely review and signature of legal documents.
  • Conduct legal research and compile relevant information to support attorneys' case strategies and decisions.
  • Assist in organizing and coordinating meetings, conferences, and presentations, including logistics, materials, and follow-up actions.
  • Prepare expense reports, manage billing and invoicing, and maintain budget tracking for the legal department.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Assist in the preparation of reports, presentations, and data analysis as required.
  • Undertake general administrative tasks, including filing, record keeping, and managing office supplies.

Qualifications:
  • Bachelor's degree in legal studies, business administration, or a related field.
  • 4-5 years of experience as an executive assistant, legal assistant, or similar role, preferably in a legal setting.
  • Strong proficiency in Microsoft Office Suite and legal software.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Exceptional written and verbal communication skills.
  • Detail-oriented and capable of producing accurate work under tight deadlines.
  • Proactive and resourceful, with the ability to anticipate needs and take initiative.
  • Professional demeanor and strong interpersonal skills for interacting with internal and external stakeholders.
  • Knowledge of legal terminology and processes is a plus.


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