Real Estate Transaction Coordinator

4 weeks ago


Miami, Florida, United States KEW Legal Full time
Job Summary

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our team at KEW Legal. As a key member of our team, you will be responsible for coordinating and managing the real estate closing process from start to finish. Your primary duties will include maintaining the Firm Calendar, updating case management systems, and preparing closing statements and disclosures. You will also be responsible for coordinating due diligence, preparing and filing documents, and assisting with finalizing title insurance policies. If you have a strong understanding of the real estate transaction process and excellent communication skills, we encourage you to apply for this exciting opportunity.

Responsibilities

  • Coordinate and manage the real estate closing process from start to finish
  • Maintain the Firm Calendar and update case management systems
  • Prepare closing statements and disclosures
  • Coordinate due diligence for commercial and residential real estate transactions
  • Prepare and file documents, including deeds, mortgages, and UCC financing statements
  • Assist with finalizing title insurance policies
  • Confirm wire instructions verbally to prevent wire fraud
  • Prepare packages for signing and notarizing
  • Plan travel arrangements and coordinate closing events
  • Fill out paperwork and file in the customer database
  • Supervise production of marketing materials and coordinate events
  • Achieve company objectives and compile progress reports

Qualifications

  • Minimum of 3 years of experience in the real estate closing process
  • Ability to process a closing file from start to finish
  • Excellent verbal and written communication skills
  • Flexibility to work nights and weekends as needed
  • High school diploma or equivalent required
  • License for real estate preferred but not required


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