Executive Legal Assistant

3 weeks ago


Miami, Florida, United States Jobot Full time

We are seeking a highly organized and capable Executive Legal Assistant to provide invaluable support to our legal team and contribute to our continued success.

As a key member of our legal department, you will play a vital role in ensuring the smooth operation of our legal operations by providing comprehensive administrative and organizational assistance to our executive-level attorneys.

Key responsibilities include:

  • Acting as the primary point of contact and liaison for the legal department, facilitating effective communication between attorneys, clients, and other stakeholders.
  • Managing and maintaining executive calendars, scheduling appointments, meetings, and conferences.
  • Preparing and drafting legal documents, including contracts, agreements, briefs, and correspondence, with a keen attention to detail and accuracy.
  • Coordinating and managing document flow, ensuring timely review and signature of legal documents.
  • Conducting legal research and compiling relevant information to support attorneys' case strategies and decisions.
  • Assisting in organizing and coordinating meetings, conferences, and presentations, including logistics, materials, and follow-up actions.
  • Preparing expense reports, managing billing and invoicing, and maintaining budget tracking for the legal department.
  • Handling confidential and sensitive information with the utmost discretion and professionalism.
  • Assisting in the preparation of reports, presentations, and data analysis as required.
  • Undertaking general administrative tasks, including filing, record keeping, and managing office supplies.

Requirements:

  • Bachelor's degree in legal studies, business administration, or a related field.
  • 4-5 years of experience as an executive assistant, legal assistant, or similar role, preferably in a legal setting.
  • Strong proficiency in Microsoft Office Suite and legal software.
  • Knowledge of legal terminology and processes is a plus.

This is an exciting opportunity to join a reputable and thriving real estate company renowned for its commitment to excellence, innovation, and quality in property development and management.


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