Administrative Assistant

3 days ago


Fort Wayne, Indiana, United States Recruit Monitor Full time
About the Job

The Administrative Assistant role is a part-time position, requiring 15-20 hours of work per week until November 2022. After this period, the hours may increase to 24-30 hours per week. This is a remote role that involves working with the manager, project team members, and clients via email, phone, and Microsoft Teams.

ResponsibilitiesAdministrative Assistance

The successful candidate will be responsible for managing project electronic files, creating job- and contract-specific folders, and assisting with organizing and producing technical documents and reports.

They will also be responsible for managing and updating program user handbooks.

Regulatory Assistance

The candidate will be responsible for reviewing environmental documentation and applying regulatory compliance criteria. This includes entering data into an online database and conducting reviews of electronic components against established regulatory standards.

They will also be responsible for performing impromptu regulatory analysis and monitoring a project email mailbox, where emails are received from airport customers and project subcontractors.

The candidate must have a good understanding of the client standard procedure to provide adequate support to client industry sites.

Required Skills
  • Organized and detail-oriented individual
  • Ability to work remotely and independently
  • Ability to work in a fast-paced environment, multitask, and focus on workload
  • Ability to communicate effectively and professionally (via phone and email) to a wide range of stakeholders
  • Excellent verbal and written communication skills
  • Proficient in data entry
  • Proficient in Microsoft Office, including Teams, Outlook, Word, Excel, and Power Point
  • Skilled in Adobe Acrobat
  • Ability to create and maintain units for digital submission of technical documents and reports
Must-Haves (Hard Skills)
  • Proficient in Microsoft Office and Adobe Acrobat
  • Awareness of environmental regulations
Must-Haves (Soft Skills)
  • Efficient in data entry and QAQC
  • Customer service experience
Level Criteria

Associates or Bachelor's degree and 2+ years of relevant work experience in a responsible role.

Work Environment, Projects, & Team Guide

This is a remote role that will interact and support the team.

The team size is not specified.

Daily interaction with the team is expected.

Quality control will be implemented to ensure compliance.

Nice-To-Haves (Hard Skills)
  • Awareness of environmental regulations
  • Particulars of the project this role will support
What is a Typical Work Time?

Using the online database for various tasks and email support.

Any Development & Advancement Opportunities within Role/Greater Team?

Yes.



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