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Administrative Coordinator

1 month ago

Arlington, Virginia, United States Arlington Public Schools Full time

We are seeking an Administrative Assistant for the Extended Day Department at Arlington Public Schools. This is a 260-day, Grade G-08 position located at Extended Day.

Key Responsibilities
  • Customer Service:
    • Ensure daily coverage of the Extended Day Welcome Center - in-person, email, and phone.
    • Assist families with Extended Day registration, family accounts, and program operations.
    • Receive and post payments.
    • Provide families general information and referrals to other departments in Arlington Public Schools.
  • Clerical Support:
    • Perform a variety of office-related financial, accounting, and budgetary tasks, utilizing a variety of office technology hardware and software (STARS).
    • Provide clerical support to Central Office staff to enter data, file documents, and prepare material for meetings.
    • Schedule meetings for Extended Day staff meetings.
    • Review monthly purchasing documentation from supervisory staff.
    • Assist with scheduling of interviews.
  • Other Duties:

Requirements:

  • Excellent Interpersonal Skills:
    • Demonstrated ability to communicate effectively with co-workers from administrative offices, field-based school personnel, vendors, and the general public.
  • Experience:
    • Experience with childcare management systems or student information systems (e.g. Synergy).
    • Experience with customer service software (e.g. Zendesk, Webex).
  • Qualifications:
    • Graduation from high school, including or supplemented by courses in keyboarding and computer utilization and office practices.
    • Knowledge of clerical practices, preferably in an education or education-related setting; or any equivalent combination of education and experience that would provide the knowledge, skills, and ability to perform the job responsibilities.
    • Proficiency in Microsoft Word and Excel and Google Docs and Sheets.

Salary: Salary based upon 24/25 pay plan. Estimated salary: $45,000-$55,000 per year.