Administrative Coordinator

4 days ago


Arlington, Virginia, United States CATHEXIS Full time
Job Overview

CATHEXIS, a leading government contracting company, seeks an experienced Administrative Assistant to join its team. As an essential member of the Operations department, you will provide administrative support to the OUSD P&R supporting offices.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This role requires a high level of professionalism, courtesy, and discretion when handling sensitive information.

We offer a competitive compensation package with an estimated annual salary range of $75,000 - $115,000. Our benefits include performance bonuses, medical insurance, dental insurance, vision insurance, 401(k) plan, life insurance, paid time off, 11 federal holidays, parental leave, commuter benefits, short-term and long-term disability, training and development opportunities, wellness program, and community outreach initiatives.

Key Responsibilities
  • Front Desk Management: Answer, screen, and direct phone calls professionally, connect phone bridges, and ensure prompt, courteous communication on behalf of the office.
  • Document Handling: Retrieve, collate, print, and organize materials, including RAH documents, to ensure the team has the latest information for meetings and events.
  • Calendar and Event Management: Assist with coordination and scheduling of meetings, preparation of meetings, capturing meeting minutes.
  • Binder Assembly and Organization: Prepare materials by punching holes, collating, and building binders with required documentation for distribution and reference.
  • General Office Support: Act as a go-to resource for senior Military Assistants (O-6 level), junior Military Assistants (one O-6 and one O-3/4), and the Director of Operations (GS-15 level).
  • Task Management: Provide support for incoming task requests, track and prioritize tasks, follow up with stakeholders as needed, and ensure efficient coordination of materials.
  • Reporting: Provide administrative support for the preparation and maintenance of various reports as needed.
Requirements
  • Active Secret Clearance is required.
  • Bachelor's Degree preferred, equivalent experience will be considered.
  • Minimum of 3 years of experience providing administrative support in Military or Federal Agency.
  • Strong communication skills, both verbal and written.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Skilled in managing phone systems and basic office equipment.
  • Ability to assemble, organize, and maintain high-volume documents and physical files with accuracy.
  • Highly organized and detail-oriented, with the ability to multitask effectively.
  • Adaptable and flexible to changing priorities and tasks.
  • Professional, courteous, and capable of handling sensitive information with discretion.


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