Administrative Coordinator
4 days ago
CATHEXIS, a leading government contracting company, seeks an experienced Administrative Assistant to join its team. As an essential member of the Operations department, you will provide administrative support to the OUSD P&R supporting offices.
The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This role requires a high level of professionalism, courtesy, and discretion when handling sensitive information.
We offer a competitive compensation package with an estimated annual salary range of $75,000 - $115,000. Our benefits include performance bonuses, medical insurance, dental insurance, vision insurance, 401(k) plan, life insurance, paid time off, 11 federal holidays, parental leave, commuter benefits, short-term and long-term disability, training and development opportunities, wellness program, and community outreach initiatives.
Key Responsibilities- Front Desk Management: Answer, screen, and direct phone calls professionally, connect phone bridges, and ensure prompt, courteous communication on behalf of the office.
- Document Handling: Retrieve, collate, print, and organize materials, including RAH documents, to ensure the team has the latest information for meetings and events.
- Calendar and Event Management: Assist with coordination and scheduling of meetings, preparation of meetings, capturing meeting minutes.
- Binder Assembly and Organization: Prepare materials by punching holes, collating, and building binders with required documentation for distribution and reference.
- General Office Support: Act as a go-to resource for senior Military Assistants (O-6 level), junior Military Assistants (one O-6 and one O-3/4), and the Director of Operations (GS-15 level).
- Task Management: Provide support for incoming task requests, track and prioritize tasks, follow up with stakeholders as needed, and ensure efficient coordination of materials.
- Reporting: Provide administrative support for the preparation and maintenance of various reports as needed.
- Active Secret Clearance is required.
- Bachelor's Degree preferred, equivalent experience will be considered.
- Minimum of 3 years of experience providing administrative support in Military or Federal Agency.
- Strong communication skills, both verbal and written.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Skilled in managing phone systems and basic office equipment.
- Ability to assemble, organize, and maintain high-volume documents and physical files with accuracy.
- Highly organized and detail-oriented, with the ability to multitask effectively.
- Adaptable and flexible to changing priorities and tasks.
- Professional, courteous, and capable of handling sensitive information with discretion.
-
Administrative Coordinator
1 week ago
Arlington, Virginia, United States The University of Texas at Arlington Full timeWelcome to The University of Texas at Arlington! We are seeking a dedicated and organized Administrative Assistant II to support the College of Engineering Assistant and Associate Deans in their daily operations.As an Administrative Assistant II, you will be responsible for providing exceptional administrative support, including coordinating meetings,...
-
Administrative Coordinator
1 week ago
Arlington, Virginia, United States Sparks Group Full timeJob Title: Administrative CoordinatorDescription:We are seeking a skilled and experienced Administrative Coordinator to join our team at Sparks Group. This role is ideal for someone who enjoys working in an office environment, has excellent communication skills, and can adapt quickly to changing situations.Key Responsibilities:* Provide administrative...
-
Administrative Coordinator
3 days ago
Arlington, Virginia, United States AHC Inc Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at AHC Inc. in Arlington, Virginia. This part-time position requires strong organizational skills, attention to detail, and the ability to manage various administrative tasks.
-
Administrative Coordinator
4 days ago
Arlington, Virginia, United States Strategic Insight, Ltd. Full timeJob Overview Strategic Insight, Ltd. is a leading provider of administrative services to the US Navy client. We are seeking an experienced Executive Assistant (Executive Support Administrator) to join our team at the Pentagon in Virginia.Estimated Salary: $80,000 - $110,000 per annum, depending on experience and qualifications.Job Description: As...
-
Administrative Coordinator
3 weeks ago
Arlington, Virginia, United States Workforce Solutions for Tarrant Co. Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at Workforce Solutions for Tarrant Co. This role will involve providing administrative support to our office, ensuring the smooth operation of our day-to-day activities.ResponsibilitiesProcess paperwork for new patients efficiently and in accordance with protocols.Answer and...
-
Administrative Coordinator Senior
3 days ago
Arlington, Virginia, United States H4 Enterprises Full timeJob Title: Administrative Coordinator SeniorAbout the JobWe are seeking an experienced Administrative Coordinator Senior to join our team at H4 Enterprises, LLC. This role is responsible for providing high-level administrative support to the Deputy Assistant Secretary and coordinating various projects and tasks across different directorates.About YouTo be...
-
Administrative Coordinator
4 weeks ago
Arlington, Virginia, United States The Tatitlek Corporation Full timeOverview We are seeking a highly organized and detail-oriented individual to provide administrative support in a high-security environment. Duties & Responsibilities:Provides administrative duties such as records management, taking phone calls, scheduling appointments, tracking staff actions.Experience working independently on projects requiring research...
-
Administrative Manager and Coordinator
4 days ago
Arlington, Virginia, United States Federal Staffing Solutions Inc. Full timeWe are seeking an experienced Administrative Manager and Coordinator to join our team at Federal Staffing Solutions Inc. in Arlington, VA.This role involves providing administrative support to senior executives, managing calendars, tracking action items, and coordinating travel arrangements. The ideal candidate will have a TS/SCI clearance and a minimum of 5...
-
Senior Administrative Coordinator
3 days ago
Arlington, Virginia, United States STEM Solutions Full time**Job Overview:We are looking for an experienced Senior Administrative Coordinator to join our team at STEM Solutions. This is a full-time position that offers a challenging and rewarding work environment.As a Senior Administrative Coordinator, you will be responsible for providing administrative support to various departments and divisions. Key...
-
Senior Administrative Coordinator
4 days ago
Arlington, Virginia, United States Summit Federal Services, LLC Full timeSenior Administrative Coordinator Job DescriptionWe are seeking a Senior Administrative Coordinator to join our team at Summit Federal Services, LLC. The ideal candidate will have a Bachelor's Degree in a relevant field and at least 3 years of demonstrated experience.Responsibilities:Provide mid-level administrative support to senior leadership performing...
-
Administrative Coordinator
4 days ago
Arlington, Virginia, United States American College of Osteopathic Internist (ACOI) Full timeJob Overview:The American College of Osteopathic Internists (ACOI) seeks a highly skilled Administrative Coordinator to join its team. This hybrid role will be responsible for ensuring the efficiency and effectiveness of administrative processes within the education and meetings department.About ACOI:As the premier community for osteopathic internists, ACOI...
-
Administrative Services Coordinator
1 week ago
Arlington, Virginia, United States Kent, Campa, and Kate Inc. Full timeAbout the RoleKent, Campa and Kate Incorporated (KCK) is seeking an Administrative Services Coordinator to join our team in Arlington, Virginia. As a key member of our staff, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.In this role, you will have the opportunity to work with a diverse group of...
-
Administrative Coordinator
1 week ago
Arlington, Virginia, United States VHC Health Full timeAbout VHC HealthVHC Health is a reputable healthcare organization dedicated to delivering exceptional patient care. We are seeking a highly skilled and experienced Administrative Coordinator to join our team.Job Summary:The Support Services Dispatcher will serve as the first point of contact for patients, visitors, and employees, providing exceptional...
-
Administrative Coordinator for Academic Affairs
4 weeks ago
Arlington, Virginia, United States University of Texas at Arlington Full time**Job Summary**We are seeking an experienced Administrative Coordinator to join our team at the University of Texas at Arlington. This role will provide administrative support to the Department of Communication and serve as department internship coordinator.**Key Responsibilities**Provide administrative support to the Department of Communication, including...
-
Senior Administrative Coordinator
2 weeks ago
Arlington, Virginia, United States STEM Solutions Full timeJob Overview: We are seeking a highly skilled Sr. Administrative Specialist to join our team at STEM Solutions. As a key member of our administrative staff, you will provide critical support to OUSD(A&S), ensuring the smooth operation of various departments and divisions. Your expertise in calendar management, correspondence, and documentation will be...
-
Senior Administrative Coordinator
3 days ago
Arlington, Virginia, United States STEM Solutions Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at STEM Solutions. As a Senior Administrative Coordinator, you will provide administrative support for the Office of the Under Secretary of Defense (A&S).Key Responsibilities:Maintain assigned Outlook and portal calendars for numerous...
-
Arlington, Virginia, United States Ryde Technologies, LLC Full timeDirectorate Coordinator Job OverviewThe Acquisition Integration Programs Directorate at Ryde Technologies, LLC seeks an experienced Director Coordinator to join our team. This role will be responsible for providing administrative support to senior officials and staff members, ensuring the smooth operation of our directorate functions. Job Description:This...
-
Administrative Support Coordinator
4 days ago
Arlington, Virginia, United States AHC Inc Full timeJob Title: Office ManagerLocation: Arlington, VAReports To: VP, HR, IT, DEIBAHC Inc is a non-profit affordable housing developer and service provider with communities in Maryland and Virginia. Our growing portfolio of 54 multifamily rental communities provides over 8,300 homes.We drive change through innovation, genuine partnerships, and responsible...
-
Administrative Travel Operations Coordinator
4 weeks ago
Arlington, Virginia, United States General Dynamics Information Technology Full timeJob OverviewWe are seeking an experienced Administrative Travel Operations Coordinator to join our team in Arlington, Virginia. As a key member of our operations team, you will play a critical role in coordinating travel requirements for our clients.About the JobThis is a unique opportunity to leverage your organizational skills and attention to detail to...
-
Dedicated Administrative Coordinator
4 weeks ago
Arlington, Virginia, United States The Reserves Network Inc Full timeJob OverviewA leading staffing agency in the DFW area is seeking a detail-oriented and organized Administrative Assistant to join their team.CompensationThe estimated salary for this role is $45,000 - $50,000 per year, based on industry standards and location. The pay range is $20 - $23 per hour.Job ResponsibilitiesReceive and verify shipments, inspect...