Senior Administrative Coordinator

3 weeks ago


Arlington, Virginia, United States STEM Solutions Full time

About the Role

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at STEM Solutions. As a Senior Administrative Coordinator, you will provide administrative support for the Office of the Under Secretary of Defense (A&S).

Key Responsibilities:

  • Maintain assigned Outlook and portal calendars for numerous departments/divisions
  • Monitor due dates, coordinate, and assist in completing official correspondence and documents for signature
  • Support on assigned fitness report and performance evaluations
  • Award recognition, training, personnel, security, facilities support
  • Answer telephone calls and refer them to the appropriate individuals within the office
  • Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing
  • Weekly maintenance of portal sites, documents, links, libraries, announcements, lists, and contacts
  • Manage Director's Calendar, provide travel reservations using DTS, manage action items, suspensees, and inquiries using the CATMS system
  • E nsure security and country clearances are complete and distributed to appropriate offices, greet visitors

Requirements:

  • Minimum of two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense
  • Experience within DoD and other federal agencies
  • Demonstrated success managing several direct reports and multiple functional areas across multiple locations
  • Highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint
  • Experience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)
  • Excellent analytical and problem-solving skills
  • Outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periods
  • Strong active listening skills to assess customer needs and satisfaction
  • Experience in managing customer expectations and working directly with customers
  • Outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidence
  • Able to multi-task across multiple projects

Certifications/Security Clearance:

  • Top Secret clearance required


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