Administrative Assistant II/Facilities Scheduler

5 days ago


Redlands, California, United States University of Redlands Full time
Job Summary

We are seeking an experienced Administrative Assistant II/Facilities Scheduler to join our team at the University of Redlands. This role will provide comprehensive administrative support to the Athletics Department, overseeing all Field House office activities and coordinating day-to-day office operations.

Key Responsibilities
  • Provide administrative support to the Athletics Department, including receptionist duties, scheduling, and coordination of events.
  • Coordinate communications and information between the Director of Athletics, Associate Athletics Director, and other department staff.
  • Lead contact for scheduling athletic facilities requests with outside parties, ensuring proper insurance paperwork and payment.
  • Manage the 25LIVE scheduling system for athletic department sport practices, contests, and meetings.
  • Collaborate with Event Services to ensure timely approvals and confirmations for on-campus spaces.
  • Assist with the transportation needs of sports programs and coaches, including reserving and confirming travel arrangements.
  • Prepare and process various accounting forms, including check requests and expense reimbursements.
  • Provide administrative and logistical support for fall sports' early arrival and winter and spring sport programs' return to campus.
  • Maintain files for football, grounds, and equipment programs, and athletic facilities.
  • Perform other duties and special projects as assigned.
Requirements
  • High school diploma or equivalent supplemented with two years of additional coursework in related fields.
  • Three years of administrative support experience or related experience.
  • Excellent verbal and written communication skills.
  • Basic knowledge of mathematics and record keeping.
  • Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
Working Conditions

This role will be performed in a standard office and field setting, with duties performed primarily in an office environment while sitting at a desk or computer workstation or in meetings.



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