Administrative Coordinator
2 weeks ago
We are seeking an experienced Administrative Assistant to join our Professional Services division. As an Administrative Assistant, you will play a critical role in supporting our team by providing exceptional administrative support, coordinating daily requests, and ensuring the smooth operation of our office.
Key Responsibilities- Coordinate daily requests, including meetings, events, purchases, travel arrangements, and registrations for conferences and training classes.
- Provide detailed financial reports and analysis to help teams stay within established budgets.
- Assist with onsite vendor service visits and provide onsite meeting coordination and general support as needed.
- Manage onboarding and offboarding for new hires, interns, and contractors, and partner with HR representatives to handle onsite interview logistics.
- Coordinate workflow processes with other divisions to ensure appropriate handling of team requests.
- Analyze workflows and identify creative solutions to administrative problems, ensuring alignment with company and division policies and procedures.
- Respond to employees' questions about administrative policies, methods, and guidelines, and communicate updates and changes to management.
- 2+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs.
- Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines.
- Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively.
- Ability to organize work and meet deadlines while faced with many interruptions and competing priorities.
- Refined written and verbal communication skills that provide clear and concise information for reports and formal correspondence.
- Proficiency with the Microsoft Office Suite and comfort with a variety of online systems.
- US citizenship and ability and willingness to obtain a security clearance.
- High school diploma.
- Minimum typing speed of 45 wpm.
- Knowledge of SAP and Salesforce.
- Bachelor's degree in business or related field preferred.
Esri offers a competitive total rewards package, including industry-leading health and welfare benefits, 401(k) and profit-sharing programs, minimum accrual of 64 hours of vacation leave, and opportunities for personal and professional growth. Base salary is one component of our total rewards strategy, and compensation decisions take into account many factors, including skill sets, experience, and training.
A reasonable estimate of the base salary range is $18-$34 USD.
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