Office Support Specialist

2 weeks ago

Reno, Nevada, United States Western Partitions, Inc. Full time
Job Overview

Site Administrative Assistant

Western Partitions, Inc. (WPI) stands as a leading name in the interior and exterior contracting industry across the United States. With a commitment to excellence, WPI specializes in a wide array of contracting services including drywall installation, prefabrication, metal stud framing, acoustical systems, wall paneling, fireproofing, and more.

Since our establishment in 1972, we have consistently delivered award-winning construction services while upholding the highest standards of integrity, safety, and efficiency. Our strong reputation is reflected in the substantial portion of our business that comes from repeat clients. Our service-oriented approach, combined with meticulous attention to detail, has earned us the trust and confidence of our customers.

Our dedication to our employees, quality workmanship, and customer satisfaction distinguishes us in the industry. We take immense pride in every project we undertake, and our team is committed to executing tasks correctly the first time, without compromise. Our clients choose WPI for our unwavering emphasis on communication, trust, and respect.

Key Responsibilities

The Site Administrative Assistant plays a crucial role in supporting office operations, with a focus on clerical tasks and some responsibilities related to job sites.

  • Adhere to all WPI policies, procedures, and corporate safety protocols.
  • Manage incoming calls and direct them to the appropriate personnel. Welcome and guide visitors to the company in a courteous and professional manner.
  • Provide information to callers regarding company details, including general inquiries.
  • Handle incoming mail by sorting and distributing it appropriately. Coordinate the logistics of express mail services.
  • Assist in the procurement, receiving, and distribution of office supplies, ensuring the supply closet is adequately stocked.
  • Support new hires with application processes and ensure paperwork is forwarded to payroll.
  • Facilitate drug testing documentation for new employees and coordinate pre-employment screenings.
  • Assist in planning events, including lunches and travel arrangements.
  • Monitor kitchen supplies and notify when items are low.
  • Oversee office services such as cleaning, maintenance, and waste management.
  • Innovate new systems and processes to enhance operational efficiency.
  • Actively support safety initiatives and practices.
Qualifications

Basic Requirements

  • Ability to remain standing or seated for extended periods.

Minimum Requirements

  • Proficient in learning new software and navigating various operating systems.
  • Skilled in Microsoft Windows and Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent verbal and written communication skills.
  • Ability to work collaboratively in a team environment.
  • Strong customer service orientation.
  • Capability to multitask, think critically, and resolve issues effectively.
  • Willingness to learn new skills and apply them as instructed.
  • Self-sufficient with the ability to make decisions and complete assignments independently.
  • Strong organizational skills and proficiency in computer usage, with a high level of English literacy.

Preferred Qualifications

  • Local candidates are preferred.

This position does not qualify for visa sponsorship.

Benefits

At WPI, our employees are our most valuable asset. We prioritize our people and offer a comprehensive benefits package tailored to meet the diverse needs of our workforce.

In our commitment to fostering a thriving work environment, we provide:

  • Competitive compensation
  • Incentive bonus program
  • 401(k) retirement savings plan with company match
  • Medical, dental, and vision insurance options, including flexible spending accounts
  • Life insurance and disability benefits
  • Flexible paid time off and holiday pay

WPI is an equal opportunity employer and adheres to affirmative action principles, ensuring fair treatment for all applicants and employees.

WPI maintains a drug-free workplace and conducts background screenings for all potential hires.

This job description outlines the general nature and level of work performed by employees in this role. It is not intended to be an exhaustive list of responsibilities, duties, or skills required. The description may be subject to change at the company's discretion.

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