Office Support Specialist

2 weeks ago

Reno, Nevada, United States Western Partitions, Inc. Full time
Job Overview

Site Administrative Assistant

Western Partitions, Inc. (WPI) stands as a leading name in the interior and exterior contracting sector across the United States. Our firm excels in delivering top-notch contracting services encompassing drywall, prefabrication, metal studs, acoustical systems, wall panels, fireproofing, firestopping, stucco, claddings, painting, windows, doors/frames/hardware, and more.

Since our establishment in 1972, we have consistently provided award-winning construction services, maintaining our commitment to integrity, safety, and efficiency. A significant portion of our clientele returns to us, reflecting our service-oriented, fast-track approach and meticulous attention to detail, which have earned us a stellar reputation in the industry. We strive daily to cultivate trust and confidence among our customers.

Our dedication to employees, quality workmanship, and customer satisfaction distinguishes us from competitors. We take immense pride in every project we undertake, ensuring our team is motivated to execute tasks correctly the first time. Our clients choose WPI for our strong emphasis on communication, trust, and respect.

Key Responsibilities

The Site Administrative Assistant plays a vital role in supporting office operations, primarily focusing on clerical tasks while also handling some job site responsibilities.

  • Adhere to all WPI policies, procedures, and corporate safety protocols.
  • Manage incoming calls, directing them to the appropriate personnel. Welcome and guide visitors to the company with professionalism.
  • Provide essential information to callers, including company details and directions.
  • Receive, organize, and distribute incoming mail. Oversee the logistics of express mail services and notify staff upon package arrival.
  • Assist in the procurement, receipt, inventory, and distribution of office supplies, ensuring the supply closet is adequately stocked.
  • Support potential new hires in completing applications and forward necessary documents to payroll.
  • Coordinate drug testing documentation for new employees and arrange pre-employment screenings.
  • Plan events, including lunch gatherings and travel arrangements.
  • Monitor kitchen supplies and notify when items are low.
  • Oversee office services such as cleaning, HVAC maintenance, water delivery, security, waste management, and coffee services.
  • Innovate new systems, forms, and ideas to enhance operational efficiency.
  • Proactively support safety initiatives and practices.
QualificationsBasic Requirements
  • Ability to remain standing or seated for extended periods.
Minimum Requirements
  • Willingness to learn new software and adapt to various operating systems.
  • Proficiency in Microsoft Windows and the Microsoft Office Suite (Excel, Word, Outlook).
  • Strong verbal and written communication skills.
  • Ability to work collaboratively in a team environment.
  • Exceptional customer service skills.
  • Capacity to multitask, think critically, and solve problems effectively.
  • Willingness to learn new skills through hands-on experience.
  • Ability to work independently, make informed decisions, and complete assignments.
  • Strong organizational skills and computer proficiency, with a high level of competency in English communication.
Preferred Requirements
  • Local candidates are preferred.

This position does not qualify for visa sponsorship.

Benefits

At WPI, our employees are our most valuable asset. We prioritize our people and are proud to offer a comprehensive benefits package tailored to meet the diverse needs of our workforce throughout their careers.

We are committed to creating an environment where everyone can thrive both personally and professionally, offering:

  • Competitive compensation
  • Incentive bonus program
  • 401(k) retirement savings plan with matching contributions
  • Medical, prescription drug, dental, and vision insurance options with flexible spending accounts
  • Life insurance, accidental death, and disability coverage
  • Flexible paid time off and holiday pay

WPI is an equal opportunity employer, providing affirmative action opportunities to all applicants and employees without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

WPI maintains a drug-free workplace and conducts background screenings.

This job description is intended to provide a general overview of the role and is not exhaustive of all responsibilities, duties, or skills required. The description may be subject to change at the company's discretion.

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