Administrative Coordinator

2 days ago


San Diego, California, United States Mutual of Omaha Mortgage Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our loan originators and sales managers.

This role will be responsible for providing a variety of marketing and administrative day-to-day services, including general marketing and technology support, preparing corporate correspondences, maintaining internal technology platforms, and preparing production reports as needed.

The successful candidate will also be responsible for coordinating projects and events, ensuring deadlines are met, and identifying opportunities for process improvement.

Key Responsibilities
  • Provide day-to-day assistance to Loan Officers via Sales Support Help Desk
  • Coordinate monthly training calendar
  • Manage internal roster of sales team, accounting for new hires and terminations
  • Create collateral including powerpoints, agendas, and flyers
  • Manage webinar and internal meeting platforms
  • Document internal procedures and maintain web-based document library, auditing as needed
  • Create internal forms and job aids for the sales team
  • Manage logistics for internal meetings, events, and corporate sponsorships
  • Coordinate special projects as required
  • Prepare production reports for senior management
  • Perform general administrative duties as needed
Requirements
  • BA or BS in Business, Marketing or related field preferred
  • Excellent Microsoft Power Point and Excel skills
  • Encompass experience a plus
  • Salesforce experience a plus
  • Highly structured and organized with ability to balance competing timelines
  • Excellent oral and written communication skills
  • 3-5 years administrative support experience
  • Basic knowledge of mortgage lending

Salary Range for role is $24- $28 an hour.



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