Bilingual Administrative Coordinator
1 week ago
Position: Bilingual Administrative Assistant (Japanese/English)
Location: Chandler, AZ
FLSA Status: Non Exempt
Salary Range: $41K - $49K ($20-$24 / hour) based on experience
SUMMARY:
This role provides essential administrative assistance and coordination primarily for the Clean Factory Automation (CFA) Division. The position may involve supporting various regions or offices as necessary. The ideal candidate will facilitate communication and support among team members across the organization.
KEY RESPONSIBILITIES:
General Duties:
- Act as a Japanese-English interpreter for business interactions and visitor needs.
- Serve as the primary contact for incoming communications at the Chandler office.
- Manage petty cash and prepare monthly accounting reports for the corporate office.
- Function as a liaison for administrative communications between the US and Japan.
- Organize and maintain administrative records, including contracts and contact lists.
Project Support:
- Assist in setting up job sites, including logistics for trailers and utilities.
- Support project management initiatives in Chandler and other locations.
- Coordinate the delivery and retrieval of installation materials stored in the office.
Office Management:
- Oversee the maintenance of office equipment and manage supply inventory.
- Arrange meeting spaces and vendor services for various events.
- Maintain spreadsheets and track key performance indicators for management.
- Coordinate maintenance activities and ensure timely execution.
Logistics Coordination:
- Assist in resolving customs clearance issues for shipments from Japan related to CFA projects.
- Manage incoming and outgoing mail, packages, and shipping documentation.
- Evaluate spare parts lists for accuracy and redundancy.
Travel Coordination:
- Facilitate business travel arrangements for employees.
- Negotiate discounts and maintain agreements with local accommodations.
- Oversee apartment setups for traveling staff.
Qualifications:
- High School Diploma or GED required, with at least two years of experience in administrative support.
- Bilingual proficiency in English and Japanese is preferred. Ability to accurately translate business and technical documents.
- Familiarity with personal computers, business phone systems, and office equipment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication skills are essential.
- Willingness to travel up to 10% domestically, with a clean driving record required.
ONEPOWER Consulting LLC is an executive search firm dedicated to connecting exceptional talent with outstanding companies across various industries. Our expertise lies in identifying professionals with specialized skills, particularly those who are bilingual in Japanese and English. We are committed to expanding our network and providing valuable consultation services to our clients.
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