Administrative Operations Assistant

1 week ago


La Taillée, Pays de la Loire, United States ONEPOWER Consulting Full time
Job Overview

Position: Bilingual Administrative Assistant (Japanese/English)

Location: Chandler, AZ

FLSA Status: Non Exempt

Salary Range: $41K - $49K ($20-$24 / hour) based on experience

SUMMARY:

This role is designed to provide comprehensive administrative assistance and coordination primarily for the Clean Factory Automation (CFA) Division. The position may involve supporting various teams across different regions as needed. The ideal candidate will be proactive in facilitating communication and offering support to team members throughout the organization.

KEY RESPONSIBILITIES:

General Administrative Duties:

  • Act as a Japanese-English interpreter for business interactions and visitor needs.
  • Serve as the primary contact for incoming communications at the Chandler office, including phone calls and visitor management.
  • Manage petty cash and prepare monthly accounting reports for the corporate office.
  • Facilitate communication and coordination between the US and Japan.
  • Organize and maintain administrative records, including contracts and contact lists.

Project Support:

  • Assist in setting up job sites, including logistical arrangements for trailers and utilities.
  • Support project management initiatives both in Chandler and at other locations.
  • Coordinate the delivery and retrieval of installation materials stored at the Arizona office.

Office Management:

  • Oversee the maintenance of office equipment and manage the procurement of supplies.
  • Arrange meeting spaces and vendor services for corporate events.
  • Maintain tracking spreadsheets and KPIs for installation and service teams.
  • Coordinate maintenance activities effectively.

Logistics Coordination:

  • Assist in resolving customs clearance issues for shipments from Japan related to CFA projects.
  • Manage incoming and outgoing mail, packages, and shipping documentation.
  • Evaluate spare parts lists for accuracy and potential redundancies.

Travel Coordination:

  • Organize business travel arrangements for employees.
  • Negotiate and maintain agreements with local hotels and apartment complexes, managing employee accommodations.

Qualifications:

  • High School Diploma or GED required, with a minimum of two years of experience in administrative support.
  • Bilingual proficiency in English and Japanese is preferred. Ability to accurately translate business and technical documents.
  • Familiarity with personal computers, business phone systems, and office equipment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills are essential.
  • Willingness to travel up to 10% domestically, with a clean driving record required.

ONEPOWER Consulting LLC specializes in connecting top talent with leading companies across various industries. Our focus is on professionals with specialized skills, particularly those who are bilingual in Japanese and English. With a commitment to expanding our network, we aim to provide exceptional recruitment services tailored to meet the needs of our clients.



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