Records Management Specialist

1 week ago


Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time
Job Summary:

This position plays a critical role in ensuring the confidentiality and integrity of child maltreatment records in Arizona. As a Centralized Records Coordinator or Redaction Specialist, you will be responsible for processing requests for information from the public, media, court personnel, and legal entities, while maintaining the highest level of confidentiality and adhering to state statutes and policies.

Key Responsibilities:
  • Research and retrieve records from various systems, including Guardian, to determine who is authorized to receive information and in what format.
  • Perform redactions of records in accordance with DCS policies and procedures, as well as Attorney General's Office training.
  • Process and send out requests for confidential DCS history, while ensuring the safety of children in their jurisdictions.
  • Complete daily and weekly statistical reports on production achieved.
Requirements:
  • Knowledge of Arizona Revised Statutes pertaining to confidentiality.
  • Redaction procedures and associated software.
  • Effective written and verbal communication skills.
  • Problem identification, analysis, and resolution skills.
  • Conflict management and interpersonal relationship skills.
  • Organization and time management skills.
Preferred Qualifications:
  • Ability to learn and utilize specialized systems, such as Guardian.
  • Application of statute and policy to varying types of records requests.
  • Review of records requests to ensure validity.
  • Redaction of documents using available software.
  • Maintenance of strict confidentiality.
Benefits:

The State of Arizona offers a comprehensive benefits package, including medical, dental, life, and short-term disability insurance plans, top-ranked retirement and long-term disability plans, 10 paid holidays per year, vacation time, sick time, and a deferred compensation plan.

Additionally, the State of Arizona provides a remote work option, allowing employees to work from home or other locations within Arizona, promoting work-life balance and improved job satisfaction.



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