Accounts Receivable Coordinator

2 weeks ago


Paramus, New Jersey, United States Atrium Staffing Services Ltd. Full time

JOB POSTING TEMPLATE – MUST BE COMPLETED FOR A JOB POSTING TO BE PUBLISHED

Salary/Hourly Rate: $60,000 – $70,000

Work Arrangement: Hybrid


Position Title: Accounts Receivable Coordinator (Hybrid)

Company Overview: A dynamic and expanding publicly traded organization in Bergen County is seeking a dedicated Accounts Receivable Coordinator. The company prides itself on a positive corporate culture that fosters professional growth and offers excellent benefits. This role is designed to be hybrid.


Role Summary: As a vital member of the finance team, the Accounts Receivable Coordinator will be instrumental in the precise and timely management of collections and accounts receivable functions. Your efforts will significantly influence the financial stability of the organization and enhance customer relations.


Key Responsibilities:

  1. Invoicing and Billing:
  • Generate precise and timely customer invoices in accordance with sales agreements and contract stipulations.
  • Ensure invoice data is complete, accurate, and adheres to company standards.
  • Collaborate with sales and operations departments to rectify any billing issues.
Accounts Receivable Oversight:
  • Monitor and manage accounts receivable aging to guarantee prompt collection of overdue balances.
  • Engage with customers via phone and email to encourage timely payments and address payment-related questions.
  • Process credit card transactions and electronic fund transfers, ensuring accurate payment recording.
Payment Processing:
  • Allocate and apply customer payments to the correct accounts promptly.
  • Reconcile any discrepancies between received payments and outstanding invoices.
Collections and Conflict Resolution:
  • Develop and implement effective collection strategies to minimize aged receivables and reduce bad debt risk.
  • Work closely with clients to resolve payment disputes and negotiate repayment arrangements when necessary.
  • Escalate unresolved matters to management as required.
Reporting and Insights:
  • Prepare regular accounts receivable reports and updates for management review.
  • Analyze payment behavior trends and propose process enhancements to improve cash flow.
Customer Relationship Management:
  • Establish and maintain positive relationships with clients, addressing inquiries and concerns professionally and promptly.
  • Collaborate with the sales team to ensure alignment on customer accounts and payment expectations.

Qualifications:

  • Minimum of 2 years of experience in collections and accounts receivable.
  • Proficient in Microsoft Excel (including pivot tables and vlookups).
  • Demonstrated ability as an independent and polished collections professional.

Education Requirements:

  • Associate's degree preferred.


Benefits:

  • Medical, Dental, and Vision coverage.
  • Paid Time Off (PTO).
  • 401k matching program.
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation, and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship, or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO


Position ID: 145057
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