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Billing Assistant
2 months ago
We are seeking a highly organized and detail-oriented Billing Assistant to join our Client Relations Department at Lois Law Firm, LLC, a dynamic and growing organization that values employee growth and development.
This key role plays a critical part in ensuring the smooth operation of our financial processes, including accounts receivable and accounts payable management.
Responsibilities:- Enter all incoming payments into our internal financial software, including payment adjustments.
- Process and deposit checks daily to ensure timely submission of client payments.
- Assist with accounts receivable follow-ups and accounts payable information for certain vendors.
- Maintain financial system information, including staffing additions and budgeting requirements.
- Manage internal claim closures through practice management software.
- Maintain Client Relations resources and materials to ensure up-to-date client directives, preferences, guidelines, and contacts.
- Set up and distribute draft invoices each month for review and approval prior to final submission.
- Ensure timely invoice submission across multiple financial platforms.
- Set up invoicing information for new matters referred.
- Communicate directly with clients via email and phone.
- Attend regular meetings with the Firm's Client Relations Coordinator.
- Training will be provided by the Client Relations Coordinator on all aspects of financial operations, systems maintenance, and client contact and coordination.
- Experience in financial operations and knowledge of financial platforms and electronic invoicing is preferred.
- Experience in accounts payable and accounts receivable.
- Working knowledge of all Microsoft Office applications.
- High volume data entry experience with exceptional attention to detail.
- Extremely organized with outstanding record-keeping skills.
- Ability to manage responsibilities independently while also contributing to a collaborative team environment.
- Professional phone and email communication necessary.
- Problem-solving skills.
- Ability to multitask and prioritize various responsibilities and differing client preferences and rules in a fast-paced environment.
- Firm provides 80% coverage of medical, dental, and vision benefit costs.
- 3% non-elective safe harbor contribution to 401K.
- Life insurance and long-term disability provided at no cost to our Team Members.
- Hands-on training approach and continual education opportunities.
- Quarterly Professional Development meetings that offer our Team Members performance feedback.
- Employee Growth Coaching to all Team Members.
- Weekly in-house Group Fitness Training sessions to all Team Members that want to participate.
- Firm charity events to benefit our local community.
Lois Law Firm, LLC is an equal opportunity employer.
