Human Resources Coordinator

1 week ago

Madison, United States Davidson Transit Organi Full time
Job Overview

Key Responsibilities:

  • Establish and manage employee records within a digital filing system;
  • Employ OCR technology or equivalent tools to digitize and categorize documents for integration into the organization's personnel management database;
  • Collaborate with management to oversee documentation and materials in accordance with internal protocols, client inquiries, and regulatory standards;
  • Administer access rights and version control to safeguard system security and maintain the integrity of primary documents;
  • Evaluate, interpret, and disseminate data related to system and employee performance;
  • Assist in formulating document management policies to ensure efficient, lawful, and secure access to digital content;
  • Engage with users to resolve issues related to accessing electronic content;
  • Welcome and direct visitors to the office or other supported functions;
  • Manage the primary human resources email and phone line, ensuring efficient call transfers;
  • Keep management informed of any compliance issues or matters concerning human resource management;
  • Monitor regulatory developments to ensure adherence to records and document management laws;
  • Utilize data capture technology to import digitized documents into the document management system;
  • Update candidate statuses using HR systems such as ADP Workforce;
  • Coordinate employee scheduling for Department of Transportation (DOT) certifications or recertifications;
  • Maintain organized and detailed employee records within the employment system;
  • Arrange pre-employment health and drug screenings prior to onboarding;
  • Collaborate with colleagues on the pre-hiring process;
  • Support the orientation and onboarding of new hires and other employment-related activities;
  • Maintain data analytics;
  • Assist with the collection and filing of complaints and grievances in accordance with HR procedures;
  • Process invoices through DocuSign within a timely manner upon receipt and verification;
  • Manage and order office supplies;
  • Work in collaboration with other HR and Training Team members to address support needs;
  • Distribute and track temporary and permanent ID badges for security purposes;
  • Update HR information in ADP promptly upon receipt;
  • Assist in assembling and coordinating transit board documents, ensuring high-quality supportive documentation;
  • Perform additional duties as assigned within the job scope.

Physical Requirements:

Physical activities may include:

  • Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening, and repetitive wrist motions.
  • Ability to operate office equipment such as telephones, computers, printers, copiers, fax machines, and calculators.

Additional Qualifications:

  • Availability to work a part-time schedule, with potential for up to 5 additional hours weekly as needed;
  • Strong teamwork skills with the ability to collaborate effectively to meet business objectives;
  • Maintain confidentiality regarding employment records, salaries, and disciplinary actions;
  • Work independently with minimal supervision;
  • Establish and maintain effective working relationships with employees at all levels;
  • Detail-oriented with robust organizational and analytical skills;
  • Excellent oral and written communication abilities;
  • Uphold a high level of confidentiality;
  • Possess strong organizational skills;
  • Demonstrate positive customer relations skills;
  • Deliver quality work with minimal errors.

Preferred Qualifications:

  • Bachelor's or Associate's degree is preferred;
  • Experience in HR, accounting, or financial services is advantageous;
  • Proficiency in MS Word, Excel, PowerPoint, Access, and HR Information Systems;
  • Familiarity with relevant federal and state regulations, compliance requirements, including ADA, EEOC, FLSA, DOL, and WC is beneficial;
  • Possession of a valid driver's license;
  • Previous experience in HR, Accounting, or related fields is preferred.

Compensation will be aligned with prior experience and skill sets. Davidson Transit Organization is an Equal Opportunity Employer.

  • Human Resources Coordinator

    2 weeks ago

    Madison, United States Davidson Transit Organi Full time

    Job OverviewKey Responsibilities:Establish and manage employee records within a digital documentation system;Employ OCR technology or similar tools to digitize and categorize documents for integration into the organization's personnel management database;Collaborate with management to oversee documentation and materials in accordance with internal protocols,...

  • Human Resources Manager

    3 weeks ago

    Madison, United States Accelerate Professional Talent Solutions Full time

    A Human Resources Manager job in Madison, WI is available through Accelerate Professional Talent Solutions. This on-site role requires candidates to have 5+ years of progressive human resources experience with 2+ years in a management role within a manufacturing environment. In this position, you will provide strategic and tactical HR support, including...

  • Human Resources Manager

    3 weeks ago

    Madison, United States Accelerate Professional Talent Solutions Full time

    A Human Resources Manager job in Madison, WI is available through Accelerate Professional Talent Solutions. This on-site role requires candidates to have 5+ years of progressive human resources experience with 2+ years in a management role within a manufacturing environment. In this position, you will provide strategic and tactical HR support, including...

  • Human Resources Manager

    1 month ago

    Madison, United States Placon Corporation Full time

    Job DescriptionJob DescriptionThis position exists to coordinate and implement human resource policies, programs, and systems to support the successful attainment of business objectives. This entails working with managers and production leaders in the core areas of staffing, employee relations, compensation, employee development and safety. The most...

  • Human Resource Generalist

    1 month ago

    Madison, United States Sub-Zero & Wolf Appliance Full time

    Position exists to coordinate and implement human resources policies, programs and systems to support the successful attainment of business objectives.This includes working with managers and shop floor supervisors with key areas of responsibility including staffing, employee relations, labor relations, compensation and benefits administration, employee...

  • Human Resources Coordinator-Full-Time

    3 weeks ago

    Madison, United States Morgan Medical Center Full time

    Job DescriptionJob DescriptionHuman Resources CoordinatorFull-Time 8:30am - 5:00pmThis position coordinates the entire new hire process- welcoming candidates as they begin their journey with MMC! The position will manage the new hire orientation process, benefits administration, creating and maintaining electronic employee files and helping with various...

  • Human Resources Coordinator-Full-Time

    2 weeks ago

    Madison, United States Morgan Medical Center Full time

    Job DescriptionJob DescriptionHuman Resources CoordinatorFull-Time 8:30am - 5:00pmThis position coordinates the entire new hire process- welcoming candidates as they begin their journey with MMC! The position will manage the new hire orientation process, benefits administration, creating and maintaining electronic employee files and helping with various...

  • Human Resources Specialist

    2 weeks ago

    Madison, Alabama, United States Packaging Corporation of America Full time

    Company Overview:As a leading entity in the packaging industry, Packaging Corporation of America (PCA) excels in delivering innovative solutions to meet diverse customer needs. Our operations encompass a wide range of corrugated packaging products and services, ensuring operational excellence and customer satisfaction. With a dedicated workforce of...

  • Human Resources Specialist

    2 weeks ago

    Madison, Alabama, United States Packaging Corporation of America Full time

    Company Overview:Packaging Corporation of America (PCA) is a leading organization in the corrugated packaging sector, dedicated to providing innovative solutions for customers of all sizes. With a commitment to operational excellence, PCA employs around 15,000 individuals across more than 100 locations in the United States, focusing on delivering exceptional...

  • Human Resources Generalist

    3 weeks ago

    Madison, Wisconsin, United States Trek Travel Full time

    Trek Travel provides global cycling, hiking, and walking vacations of a lifetime with the goal of helping more people actively explore and experience the world. The Human Resources Generalist will be responsible for providing exceptional hospitality and support for the entire Trek Travel staff by providing HR guidance and support around all aspects of...

  • Human Resources Generalist

    2 months ago

    Madison, United States Trek Travel Full time

    Job DescriptionJob DescriptionTrek Travel provides global cycling, hiking, and walking vacations of a lifetime with the goal of helping more people actively explore and experience the world. The Human Resources Generalist will be responsible for providing exceptional hospitality and support for the entire Trek Travel staff by providing HR guidance and...

  • Human Resources Representative

    2 weeks ago

    Madison, United States Packaging Corporation of America Full time

    As a Fortune 500 company, Packaging Corporation of America (PCA) is an ideas and solutions company. Our corrugated packaging business seeks to be the leader in helping our customers - large and small - package, transport and display products of all kinds. Our white paper business delivers Paper With Purpose by providing the highest level of customer service...

  • Human Resources Representative

    3 weeks ago

    Madison, United States Packaging Corporation of America Full time

    Human Resources Representative (AL & TN) 222 Celtic Dr, Madison, AL 35758, USA * Huntsville, AL, USA Req #20667 Wednesday, August 28, 2024 As a Fortune 500 company, Packaging Corporation of America (PCA) is an ideas and solutions company. Our corrugated packaging business seeks to be the leader in helping our customers - large and small -...

  • Human Resources Generalist

    3 weeks ago

    Madison, United States Hire Score LLC Full time

    Our client is currently looking for an HR Generalist who will be responsible for performing daily HR-related functions on a professional level including hiring and interviewing staff, performance management, compensation planning, employee relations, onboarding, and implementing company policies and practices. Flexibility to work a hybrid work week - 3 days...

  • Human Resources Coordinator

    3 days ago

    Madison, Wisconsin, United States Stellar Enterprises Full time

    About Stellar EnterprisesWe are a leading provider of innovative solutions and services to the automotive and machinery industries. Our company is built on a strong foundation of technological expertise, quality, and customer satisfaction.Job SummaryWe are seeking a highly skilled and motivated HR Administrator to join our team on a part-time basis...

  • Human Resources

    2 weeks ago

    Madison, United States Frontier Management (OR) Full time

    Legends Healthcare is a premier long term care company, operating twenty one long term care facilities throughout the state of Ohio and is now hiring Part-Time Human Resources Assistant at Cardinal Woods Skilled Nursing & Rehab, located at 6831 Chapel Rd, Madison, OH 44057. Our team consists of experienced, energetic, dedicated and compassionate...

  • Vice President of Human Resources

    2 weeks ago

    Madison, Wisconsin, United States The QTI Group Full time

    OverviewThe QTI Group is collaborating with Slipstream to find a qualified Vice President of Human Resources. Position SummaryAs a vital member of the executive leadership team, the Vice President of Human Resources will play a crucial role in developing and implementing Slipstream's human capital strategy aimed at cultivating a dynamic, inclusive, and...

  • Human Resources Specialist

    2 weeks ago

    Madison, Wisconsin, United States Titan Holdings Full time

    Position Overview:Titan Holdings is seeking a Human Resources Specialist. The HR Specialist will support daily human resources functions, which include managing correspondence, ensuring the accuracy and currency of HR documentation, and overseeing compliance requirements for personnel in areas such as safety regulations, workers' compensation, leave...

  • Human Resources Coordinator

    1 week ago

    Madison, United States Davidson Transit Organi Full time

    Job OverviewKey Responsibilities:Establish and maintain employee records within a digital filing system;Employ document scanning software to categorize and upload files into the organization’s HR database;Collaborate with management to oversee documentation in accordance with internal policies and regulatory standards;Manage access rights and document...

  • Human Resources Specialist

    1 week ago

    Madison, Wisconsin, United States Goodwill Industries of South Central Wisconsin, Inc. Full time

    Overview: The Human Resources Specialist plays a crucial role in managing various HR functions, including employee relations, performance evaluation, policy enforcement, and regulatory compliance. The primary aim is to ensure that HR processes related to employee relations and performance assessments operate efficiently, thereby enhancing the overall...