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Human Resources Coordinator
2 months ago
Key Responsibilities:
- Establish and manage employee records within a digital documentation system;
- Employ OCR technology or similar tools to digitize and categorize documents for integration into the organization's personnel management database;
- Collaborate with management to oversee documentation and materials in accordance with internal protocols, client inquiries, and regulatory standards;
- Administer access rights and version control to safeguard system security and maintain the integrity of primary documents;
- Evaluate, interpret, and distribute system and employee performance metrics;
- Assist in formulating document management strategies to ensure efficient, lawful, and secure access to digital content;
- Engage with users to resolve issues related to accessing electronic content;
- Welcome and direct visitors to the office or other supported functions;
- Manage the primary human resources email and phone line, ensuring effective call transfers;
- Keep management informed of any compliance issues or matters concerning human resource management;
- Monitor regulatory developments to ensure adherence to records and document management laws;
- Utilize data capture technology to import digitized documents into the management system;
- Update candidate statuses using HR systems;
- Coordinate employee scheduling for certifications or recertifications;
- Maintain employee records systematically within the personnel system;
- Organize pre-employment health and drug screenings prior to onboarding;
- Collaborate with colleagues on the pre-hiring process;
- Support the orientation and onboarding of new hires and other employment-related activities;
- Maintain data analytics;
- Assist with the receipt and filing of complaints and grievances as per HR procedures;
- Process invoices promptly upon receipt, verification, and reconciliation of charges;
- Manage and order office supplies;
- Work collaboratively with HR and Training Team members to address support needs;
- Distribute and track temporary and permanent ID badges for security purposes;
- Update HR information systems with relevant data in a timely manner;
- Assist in assembling and coordinating transit board documents, ensuring high-quality supportive documentation;
- Perform additional duties as assigned within the job scope.
Physical Requirements:
Physical activities may include:
- Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening, and repetitive wrist motions.
- Ability to operate office equipment, including telephones, computers, printers, copiers, fax machines, and calculators.
Additional Qualifications:
- Ability to work a part-time schedule, with potential for up to 5 additional hours weekly as needed;
- Strong teamwork skills, with the ability to collaborate effectively to support business objectives;
- Maintain confidentiality regarding employment records, salaries, and disciplinary actions;
- Work independently with minimal supervision;
- Establish and sustain effective working relationships with employees at all levels;
- Detail-oriented with robust organizational and analytical skills;
- Excellent oral and written communication abilities;
- Uphold a high level of confidentiality;
- Possess strong organizational skills;
- Demonstrate positive customer relations skills;
- Deliver quality work with minimal errors.
Preferred Qualifications:
- Bachelor's or Associate's degree is preferred;
- Experience in HR, accounting, or financial environments is advantageous;
- Proficiency in MS Word, Excel, PowerPoint, Access, and HR Information Systems;
- Familiarity with relevant federal and state regulations, compliance requirements, and labor laws is beneficial;
- Possess a valid driver's license;
- Prior experience in HR, Accounting, or related fields is preferred.
Davidson Transit Organization is an Equal Opportunity Employer.