City Records Administrator

1 week ago

Loveland, Colorado, United States City of Loveland Full time
Application Process
Applications will only be accepted electronically.

Overview of the Position
The City of Loveland, Colorado, a dynamic community rich in natural beauty, is on the lookout for a skilled Municipal Clerk to become a vital part of the City's Executive Leadership Team. The ideal candidate will embody Loveland's core values of accountability, integrity, transparency, and public trust, while also fostering collaboration and innovation. In alignment with the City’s mission to achieve its vision through dedicated service and innovative practices, the Municipal Clerk will lead the City Clerk's Office effectively.

Key Responsibilities
The Municipal Clerk will undertake a variety of essential functions, including:
  • Serving as the Clerk for City Council meetings and public sessions.
  • Issuing various licenses and maintaining the integrity of all public records, including the Municipal Code.
  • Administering public elections and collaborating with local and state officials.
  • Providing support to the City Council and overseeing the recruitment and training of the City’s Boards and Commissions.
There is a significant level of accountability to citizens, the City Council, and City staff. Effective collaboration with Larimer County and State officials is crucial for success in this role. The Municipal Clerk will also be an active member of the Executive Leadership Team, contributing to the strategic planning of long-term goals and policies for the organization.

Organizational Structure
The City of Loveland operates under a Council-Manager government system, with a City Manager overseeing personnel and daily operations. The City Council, consisting of nine members, serves as the legislative body, with members elected by Wards for four-year terms. The Mayor, elected by the community, leads the Council for two-year terms.

City Clerk's Office Mission
The mission of the City Clerk's Office is to serve the Mayor, City Council, City Manager, administrative departments, and the public with courtesy, efficiency, and impartiality. The department strives to enhance the administration of City affairs while ensuring compliance with applicable laws and sound management practices.

Essential Functions of the City Clerk's Office
The City Clerk's Office is responsible for a range of functions, including:
  • Managing City Council meetings and agendas.
  • Conducting municipal elections in partnership with Larimer County and the State.
  • Overseeing liquor licensing and various other permits.
  • Maintaining compliance with the Colorado Open Records Act (CORA).
  • Coordinating with Board/Commission Liaisons and the City Manager.
  • Ensuring proper document management and record retention.
The City Clerk's Office operates with a General Fund Budget and a dedicated team of professionals, including the City Clerk, Deputy City Clerk, and Assistant Clerks.

Qualifications
Minimum Requirements:
Applicants should possess a minimum of three years of experience as a City Clerk or in a similar role, along with two years of supervisory or management experience in municipal government. A Certified Municipal Clerk designation is required or must be obtained within six months of hire.

Preferred Qualifications:
Ideal candidates will have a background in public administration, extensive experience in elections, and a solid understanding of municipal budgets. Experience with public records, licensing, and automated meeting management is also advantageous.

The Ideal Candidate
The successful candidate will be an experienced Municipal Clerk with a strong commitment to public service. They will possess excellent communication skills and a dedication to service excellence. This individual will be a skilled practitioner in local government, capable of effective listening and communication with diverse audiences, while also building consensus and achieving strategic objectives. As a leader, they will demonstrate integrity and uphold the highest standards of professional conduct. The ideal candidate will be technologically adept, bringing innovative solutions to enhance efficiency within the organization. They will thrive in a complex environment, balancing competing interests and priorities while remaining responsive to elected officials and providing clear, professional recommendations. Collaboration and mentorship of staff will be key aspects of their leadership style, fostering a supportive and developmental work environment.

Community Overview
Loveland, known as the heart of northern Colorado, offers a vibrant lifestyle with a strong sense of community. The area boasts high education and income levels, with a significant percentage of residents holding bachelor's degrees or higher. Loveland is recognized for its quality of life and is a hub for artistic expression, with numerous galleries, sculptures, and cultural events. The community is also home to a variety of recreational activities, parks, and educational institutions, making it an attractive place for families and individuals alike.

Compensation
The salary range for this position is competitive, accompanied by an excellent benefits package. Residency is not a requirement for applicants.

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