Administrative Operations Coordinator

2 weeks ago

Billerica, Massachusetts, United States Entegris Full time
Company Overview and Values:

Why work at Entegris?

Lead. Inspire. Innovate. Define Your Future.

At Entegris, we embrace the diverse backgrounds, experiences, and perspectives of our employees to foster innovation. Every team member is encouraged to contribute ideas on projects and initiatives, as we believe that leadership exists at every level. Our core values guide our operations, ensuring that we create a positive impact both inside and outside the workplace.

Entegris is committed to a values-driven culture, centered around our core PACE values:

People
Accountability
Creativity
Excellence

The Role:

As an Operations Administrative Assistant, you play a vital role in supporting Entegris' mission to drive innovation. In this position, you will assist our operations leaders with essential customer, safety, HR, and business processes, including timekeeping, safety observations, and various project support tasks. You will be encouraged to think creatively about how we can enhance our workflows and improve the accuracy and efficiency of our operations.

Key Responsibilities:
  • Assist plant managers and supervisors with administrative tasks.
  • Support the review and submission of timecards, including addressing missed punches and managing attendance policies.
  • Facilitate New Hire Onboarding, coordinating orientation, IT setup, and profile administration.
  • Provide backup for inventory management and purchasing of MRO supplies.
  • Coordinate event planning, setup, and management for meetings and plant-related activities.
  • Document minutes for key meetings and track action items to completion.
  • Manage office logistics and desk space.
  • Assist with document administration related to employee training.
  • Track employee qualifications, certifications, training events, and corrective actions.
  • Maintain employee files and assist in document collection.
  • Prepare and review performance evaluations for new hires.
  • Manage HR documentation, ensuring accuracy and proper filing.
  • Assist employees in navigating HR systems.
  • Create user guides for common inquiries to promote a self-service culture.
  • Update employee information in HR systems as needed.
Ideal Candidate Traits:
  • Minimum of 2 years of experience in an administrative role.
  • Strong verbal and written communication skills, tailored to the audience.
  • Ability to interact effectively with a diverse range of individuals.
  • Capability to work on projects with minimal guidance, both independently and collaboratively.
  • Intermediate proficiency in MS Office Suite and SharePoint.
What We Offer:

Our comprehensive rewards package extends beyond a competitive salary. Whether you aim to advance your career, enhance your health, or secure your financial future, we provide generous benefits to support your goals.

  • Competitive total compensation plans.
  • A 401(K) plan with an impressive employer match.
  • Comprehensive health, dental, and vision insurance options.
  • Three weeks of vacation to help you recharge.

At Entegris, we are dedicated to providing equal opportunities for all employees and applicants, focusing on individual abilities and achievements.

We encourage all employees to consider vaccination against COVID-19 as part of our commitment to health and safety.

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