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Administrative Support Specialist

2 months ago

Wayne, Pennsylvania, United States APN Consulting Full time
About the Role

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at APN Consulting. As an Administrative Support Specialist, you will play a critical role in providing exceptional administrative support to our Global Markets & Banking Americas team.

Key Responsibilities
  • Provide administrative support to senior stakeholders and general internal staff on all administrative requests.
  • Develop and maintain project plans while working to ensure all deliverables are completed timely and with accuracy.
  • Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
  • Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
  • Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
  • Managing logistics for visitors.
  • Management of incoming and outgoing phone calls.
  • Maintain current e-mail distribution lists in Outlook.
  • Modification and distribution of departmental reports.
  • Meeting minutes for high-level financial meetings.
  • Heavy invoice processing and external client on-boarding coordination.
  • Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
  • Prepare reports using Excel.
  • Strong knowledge of PowerPoint presentation development and editing for client meetings.
Requirements
  • Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services.
  • 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.
  • Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies.
  • Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables.
  • Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel.
  • Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary - utilizing tact and confidentiality. Be an excellent team player.
  • Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.
  • Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism.