Executive Support Specialist

3 weeks ago


Wayne, Pennsylvania, United States eTeam Full time

Job Title: Executive Support Specialist

Location: Radnor, PA 19087

Duration: 06+ Months+ High possibility of extension

Description:

The Role at a Glance

We're seeking an Executive Support Specialist to provide direct administrative and operational support to the Chief Information Officer. The ideal candidate will possess exceptional organizational, communication, and time management skills, with the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support: Provide executive-level administrative support to the CIO, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Meeting Coordination: Prepare materials for meetings, including agendas, presentations, and minutes. Attend meetings as necessary to take notes and track action items.

Communication Management: Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the CIO.

Project Management: Assist in managing and tracking key IT projects, ensuring timely progress and successful completion.

Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

Office Management: Ensure the efficient operation of the CIO's office, including organizing files, handling correspondence, and maintaining office supplies.

Liaison Role: Act as a liaison between the CIO and other departments, stakeholders, and external partners, ensuring clear and effective communication.

Event Planning: Assist with organizing departmental events, conferences, and executive-level meetings.

Expense Reporting: Prepare and manage expense reports and ensure timely processing of reimbursements.

Requirements

Experience: 3 - 5+ Years of executive or clerical/administrative experience or in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position.

Skills: Strong excel, reporting, and power point skills required. Ability to maintain confidentiality and discretion with the most highly sensitive information.

Personal Qualities: Exceptional customer service and relationship management skills. Strong problem-solving skills with strong ability to get things done. Energetic, responsive team player interested in taking initiative and working in a fast-paced environment.

Additional Requirements: Ability to work overtime if needed.



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