Executive Support Specialist
4 days ago
Job Overview:
The Executive Assistant will provide high-level administrative support to the CEO and the Human Resources department, ensuring seamless daily operations and effective communication within the company.
Key Responsibilities:
- Coordinate complex scheduling and calendar management for the CEO, ensuring timely and efficient communication with the leadership team.
- Maintain confidentiality and professionalism in all interactions, upholding the highest standards of discretion and integrity.
- Manage office facilities to create a productive and welcoming environment for employees and visitors, collaborating with building management as needed.
- Handle incoming and outgoing mail, packages, and deliveries with precision and attention to detail.
- Arrange travel itineraries for the CEO, including flights, hotels, and transportation, ensuring seamless execution.
- Process expense reports for the management team, guaranteeing accuracy and timeliness.
- Plan and coordinate office-wide events, serving as the primary point of contact for visiting employees and managing post-event evaluations.
- Support the HR department by scheduling interviews for prospective candidates, ensuring a smooth and efficient hiring process.
- Oversee the onboarding process for new hires, providing a comprehensive and welcoming experience.
- Collaborate with the HR team to develop and implement employee recognition programs, fostering a positive and inclusive work environment.
- Provide ad hoc administrative support as needed, adapting to the evolving needs of the CEO and the company.
Requirements:
- Bachelor's degree in business administration or a related field.
- At least 5 years of experience in an executive assistant role, demonstrating exceptional organizational skills and adaptability.
- Proven ability to prioritize multiple tasks and functions, ensuring seamless execution and high-quality results.
- Excellent verbal and written communication skills, with the ability to build strong relationships across multiple functions and disciplines.
- Proficiency in Microsoft Office Suite, with a strong emphasis on Excel, Word, and PowerPoint.
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