HVAC Service Coordinator

1 week ago

San Jose, California, United States Jobot Full time
About the Job

We are a mechanical company seeking a motivated and experienced HVAC Service Coordinator to join our dynamic team. This is a permanent, full-time position in the construction industry.

Key Responsibilities
  • Coordinate and schedule HVAC service technicians for routine maintenance and emergency repairs.
  • Provide top-notch customer service, addressing and resolving customer inquiries and issues in a timely and professional manner.
  • Oversee all aspects of payroll, accounts payable, accounts receivable, billing, and invoicing for the HVAC service department.
  • Use Smartsheet to track, manage, and report on service activities and performance metrics.
  • Liaise with other departments and teams to ensure seamless coordination of HVAC services.
  • Ensure all work complies with relevant codes and regulations.
  • Assist in the preparation and management of budgets for the HVAC service department.
  • Monitor inventory of materials and equipment, coordinating procurement as needed.
  • Maintain accurate records and documentation of service activities, customer interactions, and financial transactions.
Requirements
  • Minimum of 3 years of experience in HVAC service coordination or a similar role in the construction industry.
  • Strong knowledge of HVAC systems, maintenance protocols, and industry regulations.
  • Proficiency in using Smartsheet a plus.
  • Exceptional written and verbal communication skills, with the ability to interact professionally with customers, technicians, and other stakeholders.
  • Strong customer service skills, with a focus on providing prompt and effective responses to inquiries and resolving issues.
  • Excellent organizational skills, with the ability to coordinate multiple tasks, manage schedules, and meet deadlines.
  • Experience in managing payroll, A/P, A/R, billing, and invoicing.
  • High level of professionalism, with the ability to represent the company positively to customers and other stakeholders.
  • Ability to work independently, make informed decisions, and solve problems effectively.

  • HVAC Service Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC DispatcherLocation: San Jose, CAOverviewWe are looking for a skilled HVAC Dispatcher to oversee our operations in San Jose, CA. The successful candidate will have a solid background in dispatching or service coordination, particularly within the commercial HVAC sector, and will be expected to have a minimum of five years of relevant...

  • HVAC Service Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Job Title: HVAC DispatcherLocation: San Jose, CAJob OverviewWe are in search of a skilled HVAC Dispatcher to enhance our operations in San Jose, CA. The preferred candidate will have a strong local presence, a consistent employment background, and a minimum of five years' experience in service dispatching or coordination within the commercial HVAC sector.Key...

  • HVAC Service Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC DispatcherCompany: Gulfstream Strategic PlacementsOverviewWe are in search of a skilled HVAC Dispatcher to oversee service operations. The successful candidate will have a robust background in dispatching within the commercial HVAC sector, showcasing a minimum of five years of relevant experience.Core ResponsibilitiesEffectively...

  • HVAC Parts Coordinator

    3 weeks ago

    San Leandro, California, United States CoolSys - Refrigeration and HVAC Systems Full time

    Applicant PortalJob Details: HVAC Parts Coordinator / Warehouse SpecialistVacancy Name: HVAC Parts Coordinator / Warehouse SpecialistCompany Overview:CoolSys - Refrigeration and HVAC Systems is a leading provider in the HVAC and refrigeration industry, renowned for our comprehensive installation, maintenance, and repair services. We take pride in serving...

  • HVAC Parts Coordinator

    3 weeks ago

    San Leandro, California, United States CoolSys - Refrigeration and HVAC Systems Full time

    Applicant PortalJob Details: HVAC Parts Coordinator / Warehouse ManagerCompany Overview: CoolSys - Refrigeration and HVAC Systems is a leading provider in the HVAC and refrigeration sector, known for our commitment to excellence in installation, maintenance, and repair services. We take pride in serving numerous Fortune 100 and 500 companies, and our...

  • HVAC Operations Coordinator

    3 weeks ago

    San Jose, California, United States Gulfstream SP Full time

    Job Title: HVAC Senior Service CoordinatorLocation: San Jose, CAJob Summary:We are seeking an experienced and highly organized HVAC Senior Service Coordinator to join our team at Gulfstream SP. This role is ideal for a professional with at least five years of experience in the commercial HVAC industry who is ready to coordinate complex service operations.Key...

  • HVAC Parts Coordinator

    4 weeks ago

    San Leandro, California, United States CoolSys - Refrigeration and HVAC Systems Full time

    Applicant PortalJob Details: HVAC Parts Coordinator / Warehouse AssociateCompany Overview: CoolSys - Refrigeration and HVAC Systems is a leading provider of comprehensive HVAC and refrigeration services, specializing in installation, maintenance, and repair. We are recognized for our commitment to excellence and our partnerships with numerous Fortune 100 and...

  • HVAC Project Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC Project AdministratorLocation: San Jose, CAOverviewWe are looking for an experienced individual with a robust background in the commercial HVAC sector to fulfill the role of HVAC Project Administrator. This position is crucial for the effective coordination and management of HVAC projects, aiding project managers and field teams to...

  • HVAC Project Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC Project AdministratorLocation: San Jose, CAOverviewWe are looking for an experienced professional with a robust background in the commercial HVAC sector to fill the role of HVAC Project Administrator. This position is crucial for the effective coordination and implementation of HVAC projects, providing essential support to project...

  • HVAC Project Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Job Title: HVAC Project AdministratorLocation: San Jose, CAPosition OverviewWe are in search of an experienced professional with a robust background in the commercial HVAC sector to fulfill a crucial role in our organization. This position is essential for the effective coordination and execution of HVAC projects, providing support to project managers and...

  • HVAC Project Coordinator

    4 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC Project AdministratorLocation: San Jose, CAOverviewWe are looking for an experienced professional with a robust background in the commercial HVAC sector to take on a critical role in our organization. This position is essential for the effective coordination and execution of HVAC projects, providing support to project managers and field...

  • Residential HVAC Service Technician

    2 weeks ago

    San Francisco, California, United States Marathon HVAC Service, Inc Full time

    About Marathon HVAC Service, Inc.Marathon HVAC Service, Inc. is a reputable service provider in the greater Los Angeles area, offering premium HVAC and plumbing services. Our company values hard work, integrity, and a passion for delivering exceptional service.About the RoleThis is a full-time heating and cooling position working Monday to Friday from 8 AM...

  • HVAC Service Coordinator

    4 weeks ago

    San Francisco, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC DispatcherLocation: San Francisco, CAPosition OverviewWe are looking for a skilled HVAC Dispatcher to enhance our operational efficiency in the commercial HVAC sector. This position plays a vital role in the seamless execution of our HVAC services. The ideal candidate will possess a robust background in the commercial HVAC field, with at...

  • HVAC Service Coordinator

    4 weeks ago

    San Francisco, California, United States Gulfstream Strategic Placements Full time

    Position Title: HVAC DispatcherLocation: San Francisco, CAPosition OverviewWe are looking for a skilled HVAC Dispatcher to support our operations in San Francisco, CA. This position plays a vital role in the seamless functioning of our commercial HVAC services. The ideal candidate will possess extensive experience in the commercial HVAC sector, ideally with...

  • Commercial HVAC Service Director

    2 weeks ago

    San Jose, California, United States Gulfstream Strategic Placements Full time

    **Job Title:** Commercial HVAC Service Director**Location:** Not Specified**Overview**We are seeking an experienced Commercial HVAC Service Director to join our team at Gulfstream Strategic Placements. This role is integral to our operations, providing leadership and direction to our HVAC service teams. We want to hear from you if you are a seasoned HVAC...

  • HVAC Service Operations Coordinator

    7 hours ago

    San Francisco, California, United States Johnson Controls International Full time

    HVAC Service Operations CoordinatorWe are seeking a highly organized and detail-oriented HVAC Service Operations Coordinator to join our team at Johnson Controls International. As a key member of our service operations team, you will play a critical role in ensuring the timely and efficient delivery of HVAC services to our customers.Key...

  • HVAC Service Operations Manager

    4 weeks ago

    San Jose, California, United States W3Global Inc Full time

    Job OverviewW3Global Inc is looking for a skilled HVAC Service Operations Manager to lead a dedicated team of 20 professionals in the efficient management of our HVAC Service Division. This role will report directly to the company President.Key Responsibilities:Manage all facets of HVAC service operations, focusing on preventative maintenance and repairs for...

  • HVAC Service Operations Manager

    4 weeks ago

    San Jose, California, United States O.C. McDonald Co. Inc. Full time

    Job OverviewO.C. McDonald Co. Inc. is a well-established contractor with a long-standing history in the industry. We are currently in search of a skilled HVAC Service Operations Manager to lead a dedicated team of 20 professionals within our HVAC Service Division. This role will report directly to the company President.Key Responsibilities:Manage all facets...

  • HVAC or Plumbing Project Coordinator

    4 weeks ago

    San Jose, California, United States Jobot Full time

    Job Overview:This opportunity is for a skilled Project Coordinator specializing in HVAC or plumbing systems. We are a reputable mechanical contracting firm seeking an individual who can effectively manage various commercial projects.Why Join Our Team?As a member of our organization, you will have the chance to make a significant impact in the construction...

  • HVAC Service Technician

    4 weeks ago

    San Jose, California, United States AAA-Furnace & Air Conditioning Full time

    Job OverviewWe are looking for a qualified HVAC Service Technician to become a vital part of our organization. In this role, you will be tasked with the upkeep and repair of heating, ventilation, and air conditioning systems. This is a full-time position that provides competitive compensation and benefits.Key Responsibilities- Conduct maintenance and repairs...