Accounts Payable Specialist

1 month ago


Jacksonville, Florida, United States The Ware Group LLC Full time
Job Description

At The Ware Group LLC, we are seeking an experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for performing all Accounts Payable functions, including paying invoices in a timely manner, verifying the accuracy of information on invoices, and maintaining accurate records.

Key Responsibilities:

  1. Process credits for Warranty items, locate and match original warranty claim and associated information to credit memo, and make appropriate entries into Eclipse.
  2. Process bi-monthly Corp statements by matching receivers to PO's and verifying accuracy on invoice.
  3. Process over-head expenses, maintain accurate records, and match these records to the invoice to verify payment.
  4. Process inventory related invoices, matching receivers to invoices, and verifying accuracy of info on receivers to invoices.
  5. Process weekly payments to vendors, including printing, matching checks with invoices, and mailing checks.
  6. Maintain accurate records through AP unbilled, follow up on aging open receipts, and clear all open debit/credit offsets.
  7. Generate AP analysis as needed, internally and externally.
  8. Participate in month-end General Ledger close processes and input and resolution with all Fixed Asset items.
  9. Support the functions of the AP Manager in their absence.

Requirements:

Position requires completion of four years of high school or GED requirement. Proficiency in standard office computer software (Word, Excel, Outlook) is required. General ability to learn mainframe accounting software application screens (Eclipse) is also required.

Accounts Payable Clerks must be able to speak and write English in order to meet job requirements. Strong working knowledge of general ledger is required.

We offer a competitive pay, comprehensive benefits package, 401K with company match, Tuition Reimbursement Program, EAP Program, Employee Wellness Program, Employee Referral Program, and Warehouse Safety Reward Program.

We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.



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