Accounts Payable Specialist

3 weeks ago


Jacksonville, Florida, United States Aston Carter Full time
Job Title:
Accounts Payable Specialist

Job Description:
As an Accounts Payable Specialist at Aston Carter, you will be responsible for overseeing the AP inbox and managing the printing, stamping, and processing of invoices received daily in a timely manner. This includes entering invoices and payment requests into the ERP system, ensuring account coding and approval of invoices and expense reports have been attained prior to payment, and accurately entering all invoices for the month prior to month-end close. Additionally, you will request and match invoices with purchase orders and request open purchase orders, enter payment batches for vendors, and assist vendors and employees with invoice processing and payment questions. You will also document expenses for month-end accrual entries and provide to accountants for general ledger posting, periodically review vendor statements to accounts payable aging to ensure that all vendor accounts are current, and research and resolve any discrepancies that may arise from reconciling vendor statements. This role requires experience processing invoices, accounts payable experience, and Microsoft Office experience.

Responsibilities:
Oversee AP inbox and manage the printing, stamping, and processing of invoices received daily in a timely manner
Enter invoices and payment requests into the ERP system
Ensure account coding and approval of invoices and expense reports have been attained prior to payment
Accurately enter all invoices for the month prior to month-end close
Request and match invoices with purchase orders and request open purchase orders
Enter payment batches for vendors
Assist vendors and employees with invoice processing and payment questions
Document expenses for month-end accrual entries and provide to accountants for general ledger posting
Periodically review vendor statements to accounts payable aging to ensure that all vendor accounts are current
Research and resolve any discrepancies that may arise from reconciling vendor statements

Requirements:
Experience processing invoices
Accounts payable experience
Microsoft Office experience

About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. We maintain an inclusive environment through persistent self-reflection, build a culture of care, engagement, and recognition with clear outcomes, and ensure growth opportunities for our people. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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