Executive Support Specialist

3 weeks ago


Baltimore, Maryland, United States MSCCN Full time

Job Summary

The Executive Assistant will provide high-level administrative support to the senior clinical leadership team at MSCCN. This role will involve coordinating meeting logistics, taking notes, and scheduling events. The incumbent will also be responsible for managing calendars, making travel arrangements, and preparing travel reports. Additionally, the Executive Assistant will maintain confidential files, compose correspondence, and perform research tasks as assigned.

Responsibilities

* Respond to calls and visits from patients, faculty, staff, and the public
* Determine the urgency and priority of situations and respond accordingly
* Manage calendars, make travel arrangements, and prepare travel reports
* Maintain confidential files and ensure the security of sensitive information
* Compose correspondence, draft memos, and receive and transcribe dictation
* Perform research tasks and create reports and presentations as assigned
* Coordinate site visits for VIPs, foundation representatives, and donors
* Maintain inventory of office supplies and order supplies as needed
* Maintain established Institute department policies and procedures
* Provide back-up assistance with other department Administrative Assistants
* Prepare site and manage logistics for special events as needed

Qualifications

* High School diploma or equivalent required
* Bachelor's degree highly preferred
* Minimum four years of previous administrative support experience required
* Experience in an executive, hospital, or academic environment preferred



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