Retail Tenant Coordinator

7 days ago

Phoenix, Arizona, United States Vestar Properties Inc Full time
Job Description

About Vestar Properties Inc

Vestar Properties Inc is a leading retail real estate company with a significant market share in the Western US. With over 30 million square feet currently under operation and management, we have established ourselves as an industry leader in the acquisition, management, leasing, and development of retail real estate.

Our Mission

We strive to provide exceptional customer service and create value for our tenants, investors, and partners. Our team is dedicated to delivering high-quality results and exceeding expectations.

Job Summary

We are seeking a highly organized and detail-oriented Tenant Coordinator to join our team. The successful candidate will be responsible for managing tenant-related predevelopment, design, and construction activities, ensuring seamless communication and coordination with tenants, property management, and other stakeholders.

Key Responsibilities

  • Lease Administration
    • Abstract leases and track critical dates and Landlord delivery obligations.
    • Schedule and distribute Official Notices (Delivery, Turnover, Default, etc.).
    • Process Tenant Allowances and distribute Closeout Documents.
    • Facilitate Pre-Construction Meetings with Tenant.
    • Distribute Landlord shell and site plans for Tenants' use in designs.
    • Negotiate "Tenant Approval Packages" (elevations, building and site layout, hardscape/landscape, etc.) (Anchors/Majors/Shops/Pads).
    • Coordination/distribution of Tenant/Pad prototype plans.
    • Coordinate Landlord approval of Tenants' Contract Documents in accordance with project Design Guidelines.
    • Liaison to Tenants' Design/Planning counterparts (Anchors/Majors/Shops/Pads).
  • Planning/Construction Administration
    • Facilitate Pad turnovers.
    • Facilitate Pre-Construction Meetings with Tenants and property management.
    • Address any field coordination issues.
    • Facilitate Turnover walk-thrus and monitor Punch List completion.
    • Monitor and track Tenant permitting and Construction activity.
    • Monitor the timely receipt and completeness of building utility service permits, Tenant Improvement utility permits, etc. to facilitate construction continuity and maintain project schedules.
    • Track tenant progress regarding permits and utility companies
    • Review existing asbuilts and coordinate with new tenants (preferred)
  • Signage Administration
    • Distribute Sign Plans and process Tenant sign submittals (Shops/Pads).
    • Review and process Tenant signage in accordance with property guidelines (Anchors/Reverse Build Majors/Shops/Pads).
    • Coordinate and maintain Site Signage Programs.

Requirements

To be successful in this role, you will need to have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment. You will also need to be proficient in lease administration, construction administration, and signage administration.

What We Offer

Vestar Properties Inc offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an equal opportunity employer and welcome applications from diverse candidates.

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