Project Coordinator

4 days ago

Bay Harbor Islands, Florida, United States Terra Full time
Job Summary

We are seeking a highly skilled and experienced Assistant Project Manager to join our team at Terra. As a key member of our project management team, you will be responsible for the successful delivery of real estate development projects across various departments and asset classes.

Key Responsibilities
  • Project Coordination
    • Coordinate with Project Managers to review project pro-forma and identify revisions/projections necessary.
    • Review General Contractor and Subcontractor change orders and consultant add services, making recommendations to Project Managers.
  • Schedule Management
    • Coordinate with Project Managers to create, maintain, and be responsible for schedules for all deliverables required to execute projects.
    • Demonstrate ability to foresee schedule impacts and opportunities to improve project schedule.
  • Design Team Management
    • Coordinate with Project Managers and Executives to oversee the performance of the Project Design Team from Schematic Design through Contract Administration.
    • Ensure Design Team is performing and adhering to Design Schedule for the Project, responding to RFI's and Submittals in a timely manner.
  • Site Management
    • Coordinate inspection process with General Contractor, authorities having jurisdiction, and third-party consultants.
    • Manage and monitor progress daily site activity to ensure delivery schedules are met and elevate areas of concern to Project Managers.
  • Consultant and Contractor Management
    • Coordinate consultants, contractors, design team, AHJ's, and internal team members to develop and collect applicable documents for entitlements and required building permits.
    • General understanding of permitting process and continuous updating to project team on the status of open project permits.
  • Relationship Management
    • Manage development and maintenance of relationships with neighbors, community constituents, partners, investors, design consultants, government officials, sales associates, buyers, tenants, management companies, contractors, and lenders.
  • Financial Management
    • Coordinate and participate in monthly payment draw request inspections with Lender's representative, Project Manager, and General Contractor.
    • Assist in preparation and review of invoices and pay applications for processing in accordance with loan compliance requirements.
  • Marketing and Sales
    • Coordinate sales, leasing, branding, and marketing efforts with Project Managers to ensure seamless coordination of project design and construction.
  • Project Close-out
    • Coordinate with Resident/Tenant Services Department and General Contractor to complete all punch list and warranty work in tenant spaces and residential units.
    • Coordinate project close-out procedures for all projects in full compliance with contract documents.
Requirements
  • Bachelor's degree in engineering, real estate development, architecture, or a related field.
  • Minimum 5 to 8 years of project management and related experience.
  • Proven ability to solve problems creatively.
  • Strong familiarity with project management software tools, methodologies, and best practices.
  • Experience seeing projects through the full life cycle as part of a collaborative team.
  • Excellent analytical and problem-solving skills.
  • Strong interpersonal skills and extremely resourceful.
  • Proven ability to complete projects according to outlined scope, budget, and timeline.
What We Offer
  • Career advancement and bonus opportunities.
  • Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account).
  • Employer-paid life and disability insurance.
  • Employer matching 401k.
  • Employee team building events.
  • Company paid monthly lunches.
  • Paid Time Off and paid Holidays.

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