Facilities Operations Coordinator

1 week ago


New Haven, Connecticut, United States EMCOR Government Services Full time

About EMCOR Government Services:

EMCOR Government Services (EGS) is a leading provider of facility management solutions, delivering comprehensive services across a variety of sectors including government, healthcare, and education.

Position Title: Facilities Coordinator

Role Overview: The Facilities Coordinator is responsible for organizing and managing daily and long-term tasks for the on-site facility maintenance team utilizing Computerized Maintenance Management Systems (CMMS) and related software tools. This role includes performing administrative responsibilities as directed by the site manager.

Key Responsibilities:

  • Receives and schedules subcontractors and on-site staff, ensuring all data is accurate and up-to-date.
  • Communicates with clients as needed to clarify work requests and provides updates on progress.
  • Develops and distributes work schedules to team members on a daily, weekly, and monthly basis.
  • Creates and sends out weekly and monthly preventive maintenance tasks, monitoring progress to ensure adherence.
  • Maintains logs of work orders for monthly reporting, making necessary adjustments for accuracy.
  • Generates performance metrics (graphs, charts, spreadsheets, etc.) as required by the site manager.
  • Processes daily time sheets for the team, ensuring accuracy and compliance.
  • Assists in the procurement of materials and services, including managing purchase orders and invoices.
  • Coordinates and maintains safety protocols for team members.
  • Organizes and maintains a filing system to ensure proper documentation.
  • Performs additional duties as assigned by the site manager.

Qualifications:

  • Associate's degree (A.A.) or equivalent from a two-year college or technical institution.
  • A minimum of 5 years of relevant experience and/or training; or a combination of education and experience.
  • Experience with CMMS platforms (IWMS preferred).
  • Proficient in Microsoft Excel, Word, Visio, Project, and PowerPoint.

Notice: Please be aware of fraudulent job postings and communications. EMCOR Group and its subsidiaries list open positions on our official website. Verify the authenticity of any job offer you receive.

EMCOR Group is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.



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