Administrative Coordinator

3 days ago


San Ramon, California, United States Dynamic Office & Accounting Solutions Full time
Job Description

Dynamic Office & Accounting Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the first point of contact, you will be responsible for professionally greeting and receiving visitors, answering phone calls, and directing inquiries to the appropriate team members.

Key Responsibilities
  • Front Desk Management: Ensure a welcoming atmosphere by professionally greeting and receiving visitors and guests.
  • Call Handling: Efficiently answer and direct phone calls, providing courteous assistance and ensuring inquiries are routed to the appropriate team members.
  • Task Coordination: Organize and track office-related tasks, including equipment management, event coordination, maintenance scheduling, and document organization.
  • Building Liaison: Act as the go-to person for building-related issues, including maintenance and service requests, ensuring the office remains functional and well-maintained.
  • Mail and Delivery Oversight: Manage all incoming and outgoing deliveries, including courier services and mail distribution, to ensure timely and accurate handling.
  • Office Appearance Management: Assist in maintaining a tidy and organized office environment, contributing to a professional and efficient workspace.
  • Meeting and Event Support: Set up and clean up for meetings and events, ensuring that logistics run smoothly.
  • Vendor Relations: Handle product and supply orders, liaising with vendors and service providers to ensure office needs are met efficiently.
  • Data Management: Maintain and enter data into databases, spreadsheets, and systems, ensuring records are accurate and up to date.
  • Financial Admin Support: Process, reconcile, and enter expense reports and time sheets into the billing system, ensuring timely financial tracking.
  • Schedule and Travel Coordination: Organize schedules and travel arrangements for team members, including managing itineraries and accommodations.
Requirements
  • High School Diploma or Equivalent: Your foundation for success.
  • MS Office Pro: You're comfortable with Word, Excel, PowerPoint, and Outlook.
  • Organized and Proactive: A strong work ethic and a go-getter mentality are a must.
  • People Person: Excellent customer service and interpersonal skills, you excel at building positive relationships.
  • Experience in the Administrative World: Previous experience in a similar role will set you up for success.


  • San Ramon, California, United States CBG, INC. Full time

    Administrative Assistant OpportunityCBG, INC. is seeking a highly organized and detail-oriented Administrative Assistant to support our engineering teams. As a key member of our team, you will be responsible for providing administrative support, including graphic arts design, presentation preparation, and document production using Microsoft Excel, Project,...


  • San Ramon, California, United States Five9 Full time

    Administrative Assistant OpportunityFive9, a leading provider of cloud contact center software, is seeking a highly skilled and organized Administrative Assistant to provide support to multiple engineering leaders in a fast-paced environment.Key Responsibilities:Partner with principal and key staff members to align team priorities and manage...


  • San Ramon, California, United States Dynamic Office & Accounting Solutions Full time

    Job Title: Admin AssistantDynamic Office & Accounting Solutions is seeking a highly organized and detail-oriented Admin Assistant to join our team. As the first point of contact, you will be responsible for managing the front desk, handling phone calls, coordinating office tasks, and maintaining a tidy and organized office environment.Key...


  • San Ramon, California, United States CBG Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Carlson, Barbee & Gibson, Inc. (CBG). As a trusted civil engineering firm, we value our employees and offer a dynamic work environment that fosters growth and development.Key Responsibilities:Provide administrative support to...


  • San Ramon, California, United States San Ramon Regional Medical Center Full time

    Job SummaryThe San Ramon Regional Medical Center seeks a skilled Nursing Administration Supervisor to oversee the Nursing Services departments on assigned shifts. This professional nurse assumes administrative responsibility for all departments in the absence of senior leadership, requiring broad knowledge of clinical and administrative nursing standards and...


  • San Ramon, California, United States Dynamic Office & Accounting Solutions Full time

    Job Title: Admin AssistantWe are seeking a highly organized and detail-oriented Admin Assistant to join our team at Dynamic Office & Accounting Solutions. As an Admin Assistant, you will be responsible for providing exceptional customer service, managing front desk operations, and coordinating office logistics.Key Responsibilities:Front Desk Management:...


  • San Diego, California, United States Planet Pharma Full time

    Administrative AssistantPlanet Pharma is seeking a highly skilled Administrative Assistant to support our senior leadership team.Job Summary:The Administrative Assistant will provide administrative support to assigned leaders, manage calendars, coordinate travel arrangements, and handle confidential and sensitive business details.Key Responsibilities:Manage...


  • San Francisco, California, United States Ascend Full time

    Job DescriptionAscend Talent Solutions is seeking a highly skilled Administrative Coordinator to support our property management team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our properties by providing exceptional customer service, managing administrative tasks, and maintaining accurate records.Key...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative CoordinatorAbout the Role: We are seeking an Administrative Coordinator to join our Human Resources team at Takara Bio USA, Inc. in San Jose, CA. As an Administrative Coordinator, you will play a key role in coordinating company and employee events, as well as providing administrative support to the Human Resources department. Key...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative CoordinatorAt Takara Bio USA, Inc., we're seeking an experienced Administrative Coordinator to join our Human Resources team. As a key member of our team, you will play a vital role in coordinating company and employee events, as well as providing administrative support to our HR department.About the Role:This is a full-time,...


  • San Diego, California, United States Manpower San Diego Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Manpower San Diego. As an Administrative Assistant, you will play a crucial role in ensuring the smooth daily operations of our office.Key Responsibilities:Manage calendars, appointments, and resolve scheduling...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative CoordinatorAbout the Role:The Administrative Coordinator is a key member of the Human Resources team, responsible for coordinating company and employee events, as well as providing administrative support to the team.Key Responsibilities:Plan and execute HR and employee-focused events, including the annual National Sales...


  • San Jose, California, United States Cypress HCM Full time

    Administrative Assistant 3We are seeking a highly skilled and experienced Administrative Assistant 3 to join our team at Cypress HCM.Key Responsibilities:Apply administrative skills and company policies to complete a wide range of tasks.Work on assignments that require judgment and problem-solving skills.Manage calendars, schedule meetings, and coordinate...


  • San Diego, California, United States Rady Children's Hospital Full time

    Job SummaryWe are seeking an experienced Administrative Associate to join our team at Rady Children's Hospital. The successful candidate will be responsible for coordinating and performing department/unit administrative activities, including disseminating information to staff, customers, clients, vendors, patients, and families.Key ResponsibilitiesCoordinate...


  • San Jose, California, United States Takara Bio Full time

    About the RoleThis is a highly visible role within the Human Resources team at Takara Bio, responsible for coordinating company and employee events, as well as performing other confidential administrative and human resources support functions.Key ResponsibilitiesPlan and execute HR or employee-focused events, such as the annual National Sales...


  • San Jose, California, United States Ascend Full time

    Job SummaryThe Administrative Assistant will play a vital role in supporting the management team at Ascend. This position requires a highly organized and detail-oriented individual who can provide exceptional customer service and administrative support.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to the management team,...


  • San Francisco, California, United States Ascend Talent Solutions Full time

    Job Title: Administrative CoordinatorJob Summary:The Administrative Coordinator will play a vital role in supporting the property management team with periodic reporting responsibilities. This individual will possess excellent customer service skills, working with tenants to resolve issues and execute special requests. The successful candidate will...


  • San Jose, California, United States Takara Bio USA, Inc. Full time

    Job Title: Administrative CoordinatorAt Takara Bio USA, Inc., we're seeking an experienced Administrative Coordinator to join our Human Resources team. As a key member of our team, you will be responsible for coordinating company and employee events, as well as providing administrative support to the HR department. This role requires a high level of...


  • San Francisco, California, United States Ascend Full time

    Job Title: Administrative CoordinatorAscend Talent Solutions is seeking a highly skilled Administrative Coordinator to join our team. As a key member of our property management team, you will be responsible for providing exceptional support to our Director, Operations, Chief Engineer, and tenants.Key Responsibilities:Provide administrative support to the...


  • San Jose, California, United States Takara Bio Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our Human Resources team at Takara Bio USA. The successful candidate will be responsible for coordinating company and employee events, as well as providing administrative support to the HR team. This is a full-time, non-exempt position located in San Jose, CA. Key Responsibilities:...