Administrative Support Specialist

1 week ago


Nashville, Tennessee, United States Vaco Full time
Executive Assistant Opportunity

Vaco is seeking an experienced Executive Assistant to provide administrative support to our client in Nashville, TN. This is a fantastic opportunity for a skilled professional to join a dynamic team in the education industry.

Key Responsibilities:
  • Manage administrative and secretarial duties for an Executive
  • Schedule meetings, prepare meeting materials, and take meeting minutes
  • Act as a gatekeeper to the person you support
  • Manage phone calls and emails on behalf of the person you support
  • Prepare and manage board meetings
  • Create and maintain filing systems
  • Schedule/calendar management for leadership
  • Meet and event planning
Requirements:
  • 3-5 years of experience in an EA or administrative capacity
  • Ability to start work in-office around 7:00/7:15 am daily (day ends around 3:30 pm most days)
  • Background in education ideal, but not required
  • Comfortable working around children
  • Experience gatekeeping an Executive
  • Calm under pressure personality
  • High level of confidentiality
  • Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)

Why this role?

This is an excellent opportunity for a skilled Executive Assistant to join a fast-paced team in the education industry. If you are a motivated and organized professional with a passion for providing exceptional support, we encourage you to apply.



  • Nashville, Tennessee, United States Whitecap Full time

    About the RoleWhite Cap is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our administrative staff, you will provide critical support to our operations team, ensuring seamless day-to-day operations and contributing to the company's overall success.Key ResponsibilitiesAdministrative Support:...


  • Nashville, Tennessee, United States C&M Legal Search, LLC Full time

    Administrative Support Specialist **Job Summary** The Office Clerk is responsible for providing administrative support to the firm. Key responsibilities include scanning and processing legal mail, sorting and distributing incoming mail and packages, and preparing outgoing mail for shipment. The role involves maintaining accurate records of mail, answering...


  • Nashville, Tennessee, United States Vanderbilt University Medical Center Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Vanderbilt University Medical Center. As a key member of our administrative staff, you will provide complex administrative support to our area with minimal guidance.Key ResponsibilitiesPerform a variety of administrative support tasks,...


  • Nashville, Tennessee, United States Marriott International, Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Gaylord Opryland Resort & Convention Center. As a key member of our property operations team, you will play a vital role in supporting various hotel functions, including administrative tasks, client and vendor communication, and event...


  • Nashville, Tennessee, United States Vanderbilt University Full time

    Job SummaryThe Senior Administrative Specialist is a key member of the Office of the Provost team, responsible for providing administrative support and coordination for the day-to-day activities of the office. This role requires a high level of attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced...


  • Nashville, Tennessee, United States GovernmentJobs Full time

    Job SummaryThe Metro Public Health Department is seeking an Administrative Specialist to provide administrative, clerical, and record-keeping support to the Deputy Director of Health. This role requires a working knowledge of public agency processes and reporting structures.Key ResponsibilitiesProvide administrative support to the Deputy Director of...


  • Nashville, Tennessee, United States nLeague Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at nLeague. This is a short-term position and is non-renewable.Key ResponsibilitiesReviews licensure/application, permits, and certifications for status, completeness, accuracy, and eligibility requirements based on policy, procedures, and...


  • Nashville, Tennessee, United States Cumberland Trust Full time

    Cumberland Trust is committed to redefining the standards in the trust industry. This philosophy extends to our client interactions and our internal culture. We recognize that our employees are our most valuable resource, and we are dedicated to fostering an environment that promotes both personal satisfaction and professional advancement.We adopt a...


  • Nashville, Tennessee, United States (NAHT) Nashville Anti-Human Trafficking Coalition Full time

    Job Title: Case Manager and Administrative SupportAre you passionate about making a meaningful impact in the lives of survivors of human trafficking? Do you have a strong background in case management and administrative support? We are seeking a highly skilled and compassionate individual to join our team as a Case Manager and Administrative Support at...


  • Nashville, Tennessee, United States Rylem Staffing Full time

    Job Title: Administrative Support IIIJob Type: ContractSite Type: Hybrid (Nashville, TN)Duration: 11 MonthsJob Overview:We are a customer-focused organization with a direct line of engagement with our vendors. We are seeking candidates with a strong passion for ownership and accountability to manage shipper performance and best practice adoption and control...


  • Nashville, Tennessee, United States Abacus Service Corporation Full time

    Job SummaryAbacus Service Corporation is seeking a highly organized and detail-oriented Administrative Services Assistant to join our team. As an Administrative Services Assistant, you will provide administrative support to the Rape Prevention and Education (RPE) Section, including coordination of special events and projects.Key ResponsibilitiesProvide...


  • Nashville, Tennessee, United States Galen College of Nursing Full time

    About the RoleGalen College of Nursing is seeking a highly skilled Administrative Assistant to support the daily activities of campus operations. As a key member of our team, you will provide administrative support to our executives and administration, ensuring the smooth operation of our campus.Key ResponsibilitiesProvide administrative support to...


  • Nashville, Tennessee, United States Wise Staffing Group Full time

    Job DescriptionJob Summary:The Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes ensuring that all administrative assistant duties are completed...


  • Nashville, Tennessee, United States Randstad Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic team. As an Administrative Assistant, you will play a crucial role in ensuring efficient workflow and daily office operations.Key ResponsibilitiesProvide administrative support to ensure seamless operation of the...


  • Nashville, Tennessee, United States CTD Staffing Full time

    Administrative Assistant/Legal Assistant Opportunity **About the Role** CTD Staffing is seeking an administrative assistant/legal assistant to join our team in a hybrid role. This position will involve a mix of in-office and remote work, providing a unique opportunity for flexibility and work-life balance. **Key Responsibilities** * Provide...


  • Nashville, Tennessee, United States Cumberland Heights Foundation, Inc. Full time

    Job SummaryCumberland Heights Foundation, Inc. is seeking a highly skilled and detail-oriented Administrative Assistant to join our Leadership Team. This role will provide administrative support to our leadership staff, ensuring the smooth operation of our organization.Key ResponsibilitiesManage a variety of administrative tasks, including scheduling,...


  • Nashville, Tennessee, United States Music City Recon Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Music City Recon. As an Administrative Assistant, you will provide critical support to our management team, ensuring the smooth operation of our daily duties.Key ResponsibilitiesManage financial records, prepare reports, and maintain accurate...


  • Nashville, Tennessee, United States Holland & Knight Full time

    Job SummaryWe are seeking a highly skilled and organized Practice Assistant to provide exceptional administrative support to our team of lawyers and professionals. As a key member of our team, you will be responsible for ensuring the smooth operation of our office and providing top-notch support to our clients.Key ResponsibilitiesProvide administrative...


  • Nashville, Tennessee, United States Cumberland Heights Foundation, Inc. Full time

    Job SummaryCumberland Heights Foundation, Inc. is seeking an experienced Administrative Assistant to provide high-level administrative support to our Leadership Team. The successful candidate will possess excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision.Key ResponsibilitiesManage complex...


  • Nashville, Tennessee, United States LHH Full time

    Administrative Assistant (Temp-to-Hire)Location: Nashville, TNPay Rate: $22-25 per hourJob Type: Temporary to PermanentWe are seeking a highly organized and detail-oriented Administrative Assistant to join our construction client in Nashville, TN. This temp-to-hire position offers an excellent opportunity to transition into a permanent role based on...