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Administrative Support Specialist

2 months ago

Nashville, Tennessee, United States Wise Staffing Group Full time
Job Description

Job Summary:

The Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. The assistant will also adhere to all protocols in line with an organization's goals, strategy, and policies.

Key Responsibilities:
  • Work as a liaison between the management and the staff.
  • Work as a liaison between customers and shop management team.
  • Provide general support to visitors.
  • Organize and schedule meetings, appointments, travel arrangements.
  • Maintains knowledge of key clients and contact lists.
  • Assist in the preparation of regularly scheduled reports.
  • Produce and distribute correspondence, memos, letters, faxes, and forms.
  • Assist with invoicing/accounting functions as appropriate.
  • Primary phone coverage for shop.
  • Open, sort, and distribute incoming mail and correspondence.
  • Maintains supplies inventory by checking, placing, and expediting orders for supplies; verifying receipt of supplies.
  • Creates/revises filing systems and procedures, recordkeeping systems, forms control, office layout.
  • May be called upon to assist with special projects and assume responsibility for the administration as required.
Qualifications:
  • Ability to answer multi-line phone system.
  • Competent computer skills, especially in MS Word, Outlook, Excel, and PowerPoint.
  • Excellent communicator and strong administrator skills.
  • Comfortably interact with individuals of all professional levels.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Customer service oriented.
Education and/or Experience:
  • High school diploma or diploma in office administration.
  • Physical Demands:
    • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
    • The employee is occasionally required to stand and walk.
    • The employee must occasionally lift and/or move up to 10 pounds.
    • Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses.