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Administrative Support Specialist
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Administrative Support Specialist
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Administrative Support Specialist
2 months ago
The Senior Administrative Specialist is a key member of the Office of the Provost team, responsible for providing administrative support and coordination for the day-to-day activities of the office. This role requires a high level of attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Provide administrative support to the Chief of Staff and Deputy Chief of Staff, including calendar management, meeting coordination, and correspondence.
- Manage office operations, including front desk and reception duties, mail processing, and supply inventory.
- Assist with planning and coordinating projects, programs, and events managed or sponsored by the Office of the Provost.
- Maintain accurate and confidential records, including application and personnel files.
- Develop and implement effective administrative systems and procedures to ensure seamless office operations.
- An Associate's or Bachelor's degree from an accredited institution of higher education is preferred.
- At least 5 years of directly comparable experience is preferred.
- At least 3 years of directly comparable experience is required.
- Prior experience at Vanderbilt University is preferred.
- Excellent Microsoft Outlook calendaring skills are necessary.
- Proficiency in Microsoft Office, such as Word, Excel, or PowerPoint, is necessary.
- Organization skills are necessary.
- Ability to take initiative, multi-task, and work well under pressure is necessary.
- Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
- Demonstrated ability to work independently and in a team setting is necessary.
- Excellent verbal, written, and visual communication skills are necessary.
- Ability to manage and impart confidential information is necessary.
- Records maintenance or archival skills are preferred.
Vanderbilt University is committed to fostering a diverse and inclusive environment. We value diversity in our workplace and learning environments and seek to take advantage of the rich backgrounds and abilities of everyone. We are an equal opportunity, affirmative action employer and welcome applications from women, minorities, people with disabilities, and protected veterans.
