Current jobs related to Executive Assistant - Princeton, New Jersey - MassGenics

  • Executive Assistant

    1 month ago

    Princeton, New Jersey, United States Hamilton Jewelers Full time

    Job Title: Executive AssistantThe Executive Assistant plays a vital role in supporting the CEO and COO of Hamilton Jewelers, serving as a trusted partner, confidant, and representative of the company. This individual is responsible for staying ahead of the schedule and day-to-day requirements of the executive team, ensuring seamless execution of tasks and...

  • Executive Assistant

    4 weeks ago

    Princeton, New Jersey, United States J & J Staffing Resources Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to support the Associate Laboratory Director (ALD) for Applied Materials and Sustainability Sciences (AMSS) at a prestigious Princeton, NJ laboratory.Key Responsibilities:Manage the ALD's calendar, including scheduling and coordinating meetings, appointments,...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States ISMG - Information Security Media Group Full time

    About UsISMG is a leading global intelligence and media organization dedicated to cybersecurity, information technology, artificial intelligence, and operational technology. With a diverse portfolio of over 20 brands, 38 digital media platforms, and more than 400 in-person and virtual events held annually, we connect with a global audience of over 1.8+...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States Sun Pharmaceutical Industries Full time

    Unlock Your Potential as an Executive Assistant at Sun Pharmaceutical IndustriesJoin our team of dedicated professionals at Sun Pharmaceutical Industries, a leading provider of generic pharmaceuticals, as an Executive Assistant. In this role, you will provide high-level administrative support to the Senior Vice President of Clinical Development & Operations,...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States Hamilton Jewelers Full time

    Job Title: Executive AssistantThe Executive Assistant serves as a trusted partner, confidant, and representative of the owners and operators of Hamilton Jewelers. This role requires a high level of discretion, organization, and communication skills to ensure the smooth operation of the executive office.Key Responsibilities:Manage the calendars of the CEO and...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States ISMG - Information Security Media Group Full time

    About the RoleISMG is seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO and General Manager. As a key member of our team, you will be responsible for managing their calendars, coordinating travel arrangements, and preparing correspondence. You will also serve as a liaison to senior management teams,...

  • Executive Assistant

    1 month ago

    Princeton, New Jersey, United States Innova Solutions Full time

    Job Title: Executive Assistant - USInnova Solutions is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity team.Key Responsibilities:Provide executive-level administrative assistance, including calendar management, communication...

  • Executive Assistant

    3 weeks ago

    Princeton, New Jersey, United States Innova Solutions Full time

    Job Title: Executive Assistant - USInnova Solutions is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity team.Key Responsibilities:Provide executive-level administrative assistance, including calendar management, communication...

  • Senior Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States J & J Staffing Resources Full time

    Job Title: Senior Executive AssistantAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in providing administrative support to senior-level executives? We are seeking a Senior Executive Assistant to join our team at J & J Staffing Resources.Job Summary:The Senior Executive Assistant will...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Princeton, New Jersey, United States Fosun Pharma USA Inc. Full time

    Executive Assistant to Chief Executive OfficerWe are seeking a highly skilled and experienced Executive Assistant to provide dedicated administrative support to our Chief Executive Officer. This role requires strong organizational skills, discretion, and the ability to handle confidential information.The ideal candidate will work collaboratively and...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States Innova Solutions Full time

    Job Title: Executive Assistant- USAbout the Role:The Executive Assistant will provide administrative support to the Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity team. This role will involve a range of administrative duties, including calendar management, communication management, and travel coordination. The successful candidate...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States MassGenics Full time

    Job SummaryWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity team. The successful candidate will possess excellent organizational, communication, and interpersonal skills, with the ability to work independently and collaboratively in a...

  • Senior Executive Assistant

    4 weeks ago

    Princeton, New Jersey, United States J & J Staffing Resources Full time

    Job Title: Senior Executive AssistantWe are seeking a highly skilled and organized Senior Executive Assistant to provide administrative support to the Chief Research Officer and Deputy Chief Research Officer at our prestigious Laboratory in Princeton, NJ.Key Responsibilities:Manage calendars and schedules to ensure efficient use of timeProvide complex...

  • Executive Assistant

    1 month ago

    Princeton, New Jersey, United States Wong Fleming Full time

    Wong Fleming, a prominent law firm, is seeking a highly organized and detail-oriented professional to support its Princeton, NJ office. This role requires a dynamic individual with experience in administration, human resources, and general office management. The successful candidate will provide administrative support to the firm's partners and staff while...

  • Executive Administrative Assistant

    7 days ago

    Princeton, New Jersey, United States Adecco US, Inc. Full time

    Adecco US, Inc. is seeking an Administrative Assistant to provide comprehensive support to the department and management team.Key Responsibilities:Prepare and edit correspondence, reports, presentations, and other documents.Manage calendars, schedule appointments, and coordinate meetings.Oversee office operations and maintain office supplies and...

  • Executive Assistant

    1 week ago

    Princeton, New Jersey, United States J & J Staffing Resources Full time

    **Job Summary**We are seeking a highly experienced Executive Assistant to support the Associate Laboratory Director (ALD) for Applied Materials and Sustainability Sciences (AMSS) at a prestigious Princeton, NJ laboratory.The ideal candidate will possess exceptional organizational and multitasking abilities, a proactive mindset, and the essential skills and...

  • Executive Chef Assistant Dietary Director

    2 weeks ago

    Princeton, New Jersey, United States Quality Talent Group Full time

    Job Title: Assistant Dietary Director/Executive ChefJob Summary:We are seeking an experienced Assistant Dietary Director/Executive Chef to join our team at Carnegie Post Acute Skilled Nursing in Princeton. As a key member of our culinary team, you will be responsible for preparing and serving nutritious meals to our residents in a safe and sanitary...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States J & J Staffing Resources Full time

    Job Title: Executive AssistantWe are seeking a highly experienced Executive Assistant to support the Associate Laboratory Director (ALD) for Applied Materials and Sustainability Sciences (AMSS) at our prestigious Princeton, NJ laboratory.Key Responsibilities:Dynamic and Complex Calendar & Meeting ManagementProactively manage and optimize the ALD's calendar,...

  • Executive Assistant to Senior Leadership

    7 days ago

    Princeton, New Jersey, United States Educational Testing Service (ETS) Full time

    About ETSFor over 75 years, Educational Testing Service (ETS) has been a leader in educational measurement and research. Our mission is to advance quality and equity in education by providing innovative solutions, rigorous research, and trusted assessments.We offer a range of products and services, including TOEFL, TOEIC, GRE, and Praxis, that help learners...

  • Executive Assistant

    2 weeks ago

    Princeton, New Jersey, United States Galapagos Full time

    Job Title:Executive Assistant - Corporate Affairs & Investor RelationsJob Summary:We are seeking a highly organized and proactive Executive Assistant to support the Global Head of Corporate Affairs and Investor Relations and the team in managing day-to-day activities and ensuring the efficient operation of our US/global activities.Key...

Executive Assistant

2 months ago

Princeton, New Jersey, United States MassGenics Full time

Job Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to our leadership team. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.

Key Responsibilities

  • Administrative Support: Provide executive-level administrative assistance, including managing calendars, coordinating travel, and handling correspondence.
  • Communication Management: Maintain accurate and up-to-date records, distribute or cascade messages on behalf of the team, and ensure effective communication with internal and external stakeholders.
  • Calendar Management: Timely scheduling and prioritizing of meetings to ensure they occur within appropriate timelines, proactively resolving meeting conflicts.
  • Travel & Expense Management: Follow company policies, assist with business travel arrangements, visa applications, and reconciliation of business expense reports.
  • Department Events/Meetings Management: Plan and execute various events and meetings, ensuring meeting readiness by assembling meeting materials, booking meeting rooms, testing meeting venue technology, catering services, distributing pre-read materials, and meeting minutes.
  • Issue Management: Liaise with support teams to resolve issues related to technology equipment, software applications, facilities, etc.
  • Business Operations Support: Manage purchase orders, office supply orders, and other administrative services, serving as the point of contact for SOWs, POs, invoicing, business travel, onboarding, etc.
  • Interface with Senior Executives: Interact professionally with senior executives and matrix team members, handle confidential information with discretion, and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Professional Development: Maintain professional and technical knowledge by remaining current with continuous learning modules.
  • Collaboration and Partnership: Collaborate and partner with administrative associates from other departments to ensure business needs and goals are met.

Qualifications & Experience

  • Education: High school degree or equivalent.
  • Administrative Experience: Administrative or comparable experience; prior executive associate experience preferred.
  • Technical Skills: Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Concur Travel and T&E, Ariba/SAP, SharePoint, Workday, Room Scheduler experience strongly desired.
  • Interpersonal Skills: Strong interpersonal skills, team player, and willingness to work in an environment that encourages individual initiative and accountability to the team.
  • Problem-Solving and Adaptability: Ability to prioritize, be proactive, work independently, and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones.
  • Communication and Representation: Responsive, sense of urgency, plans ahead while executing on a day-to-day operations, highly motivated to get things done, takes initiative, and has a proven ability to handle confidential matters.
  • Professional Representation: Represents the department in a professional manner to internal and external customers and has a proven track record of positively interacting with colleagues at all levels of the organization.
  • Team Player and Growth Mindset: Collaborative team player who effectively builds relationships with team and other departments and can work independently. Demonstrates a growth mindset and be able to learn new tools and systems in an ever-evolving environment.
  • Positive Work Attitude and Inclusive Mindset: Exhibits a positive work attitude, an inclusive mindset, high productivity, and a collaborative approach with other employees across a matrix and international environment.