Executive Assistant to Senior Leadership
4 weeks ago
For over 75 years, Educational Testing Service (ETS) has been a leader in educational measurement and research. Our mission is to advance quality and equity in education by providing innovative solutions, rigorous research, and trusted assessments.
We offer a range of products and services, including TOEFL, TOEIC, GRE, and Praxis, that help learners around the world achieve their goals. Our research and development efforts focus on exploring new frontiers in learning and measurement, and our educational measurement solutions and research contribute to the development of new methods and tools.
Job SummaryThe Executive Assistant provides daily support and assistance to senior leadership, serving as a trusted partner and key liaison internally and externally. This role requires exceptional organizational skills, attention to detail, and the ability to multitask and manage multiple priorities.
Key Responsibilities- Manage executive calendars, including resolving schedule conflicts and understanding organizational goals and priorities.
- Coordinate and distribute work to administrative staff as needed.
- Draft, edit, and send out high-quality and timely communications, reports, presentations, and proposals.
- Handle communications and details that are highly confidential and time critical.
- Prioritize and engage in the full scope of meeting management, utilizing technological tools.
- Take notes or minutes at various leadership and other stakeholder meetings when required and maintain basic project management protocols.
- Communicate with senior leadership and high-profile contacts on a regular basis, focusing on relationship building.
- Plan and schedule domestic and international travel itineraries and accommodations for senior leadership.
- Submit and manage financials, including updating expense accounts, checking corporate credit accounts, and processing payment requests.
- Project a positive, professional image toward clients, vendors, and staff in all interactions and situations.
- Perform research and ad hoc duties as assigned.
- Adhere to ethical standards and comply with the laws and regulations applicable to the job function.
- High School Diploma required.
- Bachelor's degree strongly preferred.
- 5+ years' experience supporting a C-level executive.
- Proven experience and high proficiency in Microsoft Office suite, Social Media platforms, and video-conferencing platforms like Microsoft Teams and Zoom.
- Exceptional writing, editing, and proofreading skills.
- Health, Vision, Dental insurance plans to choose from.
- Generous continuous learning support, including individual learning grants and up to 6 classes a year for tuition reimbursement.
- Generous PTO and vacation time to balance work and life.
- Additional 8 hours of PTO for volunteer work.
- Retirement plan (401(a)) and traditional Roth (403b) with company contribution.
- Commuter Benefits, Pet Insurance, and 1 year subscription to Calm App.
ETS is a mission-driven organization that values diversity, equity, inclusion, and belonging. We offer a range of benefits and programs to support our employees, including Affinity groups, Business Resource Groups, and the Center for Advocacy & Philanthropy.
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