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Senior Executive Assistant

4 weeks ago

Princeton, New Jersey, United States J & J Staffing Resources Full time
Job Title: Senior Executive Assistant

Are you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in providing administrative support to senior-level executives? We are seeking a Senior Executive Assistant to join our team at J & J Staffing Resources.

Job Summary:

The Senior Executive Assistant will provide high-level administrative support to the Chief Research Officer and Deputy Chief Research Officer, ensuring the smooth operation of their offices. This includes managing calendars, coordinating travel arrangements, and preparing correspondence and reports.

Key Responsibilities:
  • Manage calendars and schedules for the Chief Research Officer and Deputy Chief Research Officer
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars
  • Prepare and edit correspondence, reports, and presentations
  • Provide administrative support for meetings, including preparing agendas, taking minutes, and following up on action items
  • Assist with budgeting and financial planning, including preparing expense reports and reconciliations
  • Develop and maintain filing systems and ensure compliance with records retention procedures
  • Coordinate with other departments and teams to ensure seamless communication and collaboration
  • Perform other administrative tasks as needed
Requirements:
  • High school diploma or equivalent required; associate's or bachelor's degree preferred
  • Minimum 2 years of experience in an administrative role, preferably in a senior-level executive support position
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and Google Suite
  • Ability to maintain confidentiality and handle sensitive information
What We Offer:

We offer a competitive salary and benefits package, including health insurance, retirement plan, and paid time off. We also offer opportunities for professional growth and development, including training and education assistance.

If you are a highly motivated and organized individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.