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Event Marketing Coordinator

2 months ago

New York, New York, United States Tandym Group Full time

A prominent healthcare organization is looking for a Marketing Events Specialist to enhance their team. This role involves collaborating with the Marketing Manager to execute over 40 national and regional industry trade shows and conferences each year, aimed at generating sales leads and improving customer loyalty.

Key Responsibilities:

  • Engaging with trade show organizers to review and communicate show details and sponsorship opportunities.
  • Overseeing inventory, repairs, and logistics from the main office.
  • Maintaining an annual calendar of events and ensuring internal communication regarding scheduling.
  • Coordinating travel arrangements, registration, and accommodations for trade shows.
  • Facilitating on-site logistics at events, including booth setup and breakdown, furniture arrangements, electricity access, lead retrieval equipment rentals, labor management, and promotional materials.
  • Assisting in budget oversight and post-event return on investment analysis.
  • Creating pre- and post-event marketing communications.
  • Working with the marketing team to develop engaging promotional materials that align with corporate standards.
  • Documenting event processes and procedures for future reference.
  • Contributing to the development of new events and programs, including regional meetings and focus groups.
  • Supporting webinars, case studies, and additional marketing campaigns.
  • Assisting with various marketing initiatives as required.

Qualifications and Preferred Skills:

  • Experience in marketing or event planning is preferred.
  • A Bachelor's Degree in a relevant field is preferred.
  • Exceptional organizational and planning abilities, along with strong problem-solving skills and attention to detail.
  • Demonstrated integrity and discretion when managing confidential information.
  • Capability to work on-site as needed for logistics management; ability to lift up to 50 pounds is required.
  • Willingness to travel frequently and work flexible hours to support event activities is essential.
  • A valid U.S. driver's license is necessary.
  • Strong verbal and written communication skills.
  • Excellent interpersonal abilities.
  • Experience in B2B or B2G marketing is advantageous.