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Administrative Assistant/Calendar Manager

2 months ago

Nashville, Tennessee, United States Vanderbilt University Medical Center Full time
About the Role

Vanderbilt University Medical Center is seeking a highly skilled and organized Administrative Assistant/Calendar Manager to join our team. As a key member of our department, you will provide exceptional support to three senior leaders, ensuring seamless execution of their schedules, travel arrangements, and meetings.

Key Responsibilities
  • Manage complex calendars, including scheduling meetings, grants, and conferences for leadership.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation for executives and external visitors.
  • Arrange meetings and presentations for high-level external visitor meetings.
  • Establish and build relationships with internal executives and visiting executives from external institutions.
  • Reconcile monthly p-card transactions for executive-level purchases.
  • Provide administrative support, including coordinating area initiatives, assisting with research program participant travel, and executing VICTR departmental and employment engagement events.
Requirements
  • High School Diploma or GED
  • 4 years of relevant experience
  • Excellent organizational, communication, and interpersonal skills
  • Ability to work in a dynamic environment and adapt to changing priorities
About Vanderbilt University Medical Center

Vanderbilt University Medical Center is a world-renowned institution dedicated to advancing health and wellness through preeminent programs in patient care, education, and research. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action.