Administrative Support Specialist
4 days ago
We are seeking an Administrative Support Specialist to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including answering phones, greeting patients and families, inventory and purchasing, and compiling, coordinating and assisting in the collection, processing and submission of data.
Key Responsibilities:
• Performs a variety of administrative support tasks, including answering phones, greeting patients and families, inventory and purchasing.
• Compiles, coordinates and assists in the collection, processing and submission of data.
• Prepares reports and other documentation as requested by the area.
• Creates and maintains accurate documents and records.
Technical Capabilities:
• Calendar Maintenance: Prioritizes and maintains a calendar or calendars of scheduled meetings or events.
• Document Management: Uses a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.
• Financial Processes: Monitors costs, expenses and revenue, and manages those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative: Performs clerical and administrative functions, including ad hoc reporting, calendar maintenance, data entry, document duplication, document filing and maintenance, document preparation, employee record maintenance, employee time recording, faxing and electronic mailing, inventory management, mail sorting and distribution, meeting coordination and scheduling, message management, receptionist tasks, special projects, spreadsheet preparation, and word processing and typing.
• Data Verification: Verifies data in an accurate manner.
• Human Resources Policies and Procedures: Knowledge, adherence and application of human resources policies and procedures.
Core Accountabilities:
• Performs tasks that are typically routine that may impact team's performance with occasional guidance.
• Utilizes some discretion and research to solve routine problems.
• Applies knowledge of standards, established processes and procedure that apply to your own job.
• Provides guidance to entry-level co-workers.
Position Qualifications:
• Certifications:
• Work Experience: 2 years of relevant work experience.
• Education: High School Diploma or GED.
Vanderbilt Health Values:
• Diversity is essential for excellence and innovation.
• We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action.
• EOE/AA/Women/Minority/Vets/Disabled
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