Office Coordinator
2 weeks ago
Overview:
Joining Hines means embarking on a career path fueled by vision and guided by industry leaders who set the standards of excellence.
Our legacy is built on innovation and quality, earning us recognition on Fast Company's prestigious annual list of the World's Most Innovative Companies.
Explore limitless opportunities to grow and make a significant impact at Hines.*Position level will be determined based on the candidate's qualifications and experience.
Responsibilities:
As an Office Coordinator within Property Management at Hines, you will deliver essential administrative support to a dedicated team or department.
Key responsibilities include, but are not limited to:
Responding to tenant inquiries and requests through various communication channels
Managing calendars and organizing meetings and special events for multiple teams
Processing invoices
Assisting with projects as directed by the Property Manager, Engineering Manager, and Property Accountant
Providing exceptional customer service in a dynamic, fast-paced environment
Qualifications:
Minimum Requirements include:
A High School Diploma or equivalent from an accredited institution; a Bachelor's degree is preferred
Two or more years of experience in an administrative support role within a professional office setting
Proficient knowledge of Microsoft Office, with strong Excel skills; Coupa experience is a plus
Experience with budgetary and invoice coding is preferred
Ability to work overtime as business needs arise
Managing Conference Room reservation systems
Nexus:
Creating purchase order requests for facilities-related expenses and projects
Verifying, approving, and filing Certificates of Insurance for vendors
Updating Lists of Business, Vendor, and Staff Contacts
Maintaining office systems, phones, filing, supply orders, and overall office organization
Assisting with Lists of Business Requests
Coordinating in-house and external vendor services related to facilities operations, including janitorial, pest control, and maintenance contractors
Composing various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables as requested
Uploading documents, including invoices and certificates of insurance, to SharePoint
Screening incoming calls, addressing routine matters, and forwarding calls requiring management's attention
Exemplary customer service skills
Strong attention to detail and follow-through abilities in a fast-paced environment
Compensation:
$52,400 - $72,203; 3% Bonus Pool
Benefits Information:
Closing:
At Hines, we are committed to excellence as a leading global real estate investment manager, driven by our belief that real estate fundamentally revolves around people.
Our diverse portfolio encompasses $93.2 billion in assets across various property types, including residential, office, retail, mixed-use, logistics, and life science projects, all designed to enhance value, connection, and inspiration.
Our strategic approach combines local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.
While our projects are recognized for enhancing urban environments and pioneering sustainable practices, we understand that the true driving force behind Hines' success is our 5,000 dedicated employees across 30 countries, who leverage our 65-year history to build a better future.
This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits, and generous vacation packages.
By focusing on the growth and well-being of our team, we foster an inclusive environment where everyone, including our clients, can thrive.
Hines is proud to be recognized on Fast Company's esteemed annual list of the World's Most Innovative Companies.
No calls or emails from third parties at this time please.
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