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Office Coordinator

2 months ago

Colorado Springs, Colorado, United States Life Network Full time
Position Overview

Life Network is dedicated to fostering a community that cherishes life through the teachings of Christ.

OFFICE COORDINATOR

This role encompasses a variety of functions within the organization to facilitate smooth daily operations. The ideal candidate will possess exceptional organizational and administrative capabilities, adeptly managing the schedules and expectations of multiple individuals while demonstrating a strong ability to juggle various tasks. We are looking for a flexible, approachable, and detail-oriented individual who thrives in an independent work environment. Strong communication and interpersonal skills are essential due to interactions with staff, supporters, and external partners.

KEY RESPONSIBILITIES

Administrative Duties

  • Acts as the welcoming representative of Life Network
  • Creates a friendly atmosphere for visitors and handles incoming calls
  • Receives and organizes deliveries and incoming correspondence
  • Maintains confidential files and databases
  • Oversees organizational communications and scheduling
  • Updates and manages the administrative procedural manual
  • Coordinates staff recognition events and training initiatives
  • Supports financial processes including purchase orders and reconciliations
  • Assists with various projects and events as required
  • Provides support to the Director of Operations with human resources tasks, including onboarding and offboarding processes
  • Manages staff prayer requests and coordinates on-site prayer teams
  • Participation in major organizational events is expected from all staff members

Donor Relations

  • Collaborates with the finance team to ensure accurate processing of donations
  • Handles daily donation processing tasks
  • Inputs donation data from various sources into the donor management system
  • Tracks and generates reports related to donor inquiries
  • Formats and distributes monthly and annual donor receipts
  • Efficiently updates and maintains the donor database
  • Responds to general donor inquiries professionally and promptly
  • Prepares and sends memorial and honor cards to donors
  • Assists with financial processing related to events

Facility Oversight

  • Ensures office spaces are well-stocked and organized
  • Maintains functionality of office equipment and oversees monthly reporting
  • Orders and manages office supplies
  • Coordinates facility and equipment needs for staff and visitors
  • Assists the Director of Operations with scheduling maintenance and vendor services
  • Acts as a liaison for IT communications and phone system management

QUALIFICATIONS

  • A combination of education, training, and experience equivalent to a college degree
  • Preferred: Minimum two years of college in a business-related field
  • At least two years of experience in customer service
  • Basic knowledge of bookkeeping practices

SKILLS AND ATTRIBUTES

  • Strong commitment to the sanctity of life
  • Possesses a Christian testimony and demonstrates maturity in personal and professional conduct
  • Active involvement in a local church community
  • Passionate about the mission of Life Network and outreach efforts
  • Proficient in MS Office Suite and capable of learning donor management software
  • Familiarity with general office equipment
  • Excellent verbal and written communication skills
  • Highly organized and adaptable in managing multiple projects
  • Ability to maintain confidentiality and exercise discretion
  • Positive attitude and enjoyment in working with others
  • Capacity to manage several tasks simultaneously
  • Ability to perform well under pressure and meet tight deadlines
  • Willingness to adapt to last-minute changes with a positive demeanor
  • Ability to lift up to 30 lbs. occasionally

EMPLOYMENT DETAILS

This is a full-time position requiring 40 hours per week. The role includes a competitive pay range and scheduled hours typically from Monday to Friday, with occasional weekend and evening commitments during events.

BENEFITS

  • Paid time off for vacation, sick leave, and holidays
  • Comprehensive medical, dental, and vision insurance
  • Life insurance coverage
  • Retirement plan with employer matching
  • Opportunity for annual bonuses

Life Network adheres to all applicable federal and state laws regarding non-discrimination based on race, color, gender, national origin, age, disability, or any other legally protected characteristic.

All employees are expected to uphold a standard of conduct consistent with biblical principles and the mission of Life Network.